Job Description

As part of our continued expansion, we are seeking a detail-oriented and proactive individual to join us as a Receptionist & Admin Operations Associate.

Key Responsibilities

1) Administrative & Operations Support

• Support day-to-day corporate operations and administrative functions.
• Maintain proper filing systems, records, and documentation (digital and physical).
• Prepare meeting agendas, take meeting minutes, and circulate minutes to relevant stakeholders in a timely manner.
• Prepare, verify, and process operational documents, reports, and internal forms.
• Coordinate office administration matters and ensure smooth office operations.

2) Coordination & Communication

• Liaise with internal departments to ensure smooth workflow and task execution.
• Support communication between operations, sales, finance, and management teams.
• Follow up on pending tasks and ensure timely completion of operational matters.

3) Data & Reporting

• Assist in preparing operational reports and summaries for management review.
• Maintain accurate data entry and updates in company systems.
• Monitor and update operational records as required.

4) Process & Compliance Support

• Ensure company procedures and SOPs are followed consistently.
• Support continuous improvement of operational workflows.
• Assist in basic compliance documentation and audit preparation.

5) General Support

• Handle ad-hoc administrative and operational tasks assigned by management.
• Provide support for daily office operations as needed.

Job Requirements

Requirements

• Bachelor's Degree in Management, Business Administration, Accounting and Finance, or related field.
• Minimum of 1–2 years of working experience in administrative, operations, or receptionist roles.
• Basic knowledge of payroll, statutory contributions, and payment processes is an advantage.
• Proficient in both Chinese and English, with good written and verbal communication skills.
• Able to work independently in a fast-paced working environment.

Skills