Job Description

• Handle daily purchasing activities and ensure timely procurement of goods, materials, and supplies required by the company and its outlets.
• Source and compare quotations from different suppliers to obtain competitive prices and suitable product quality.
• Communicate and negotiate with suppliers regarding pricing, payment terms, delivery schedules, and product specifications.
• Prepare and issue Purchase Orders (PO) and follow up on order status and delivery arrangements.
• Coordinate with outlet managers and relevant departments to ensure sufficient stock availability.
• Monitor inventory levels and assist in replenishment planning to prevent overstocking or stock shortages.
• Verify supplier quotations, invoices, delivery orders, and purchase records for accuracy.
• Maintain an updated supplier database, purchasing documents, and procurement records.
• Assist in monitoring purchasing costs and identifying opportunities to reduce expenses.
• Follow up on delayed deliveries, incorrect items, damaged goods, and other supplier-related issues.
• Coordinate with the Finance Department on invoice verification and supplier payment matters.
• Perform other purchasing and administrative duties as assigned by the supervisor.

Job Requirements

• Diploma or Bachelor's Degree in Supply Chain Management, Procurement, Business Administration, or a related field.
• 1–3 years of experience in purchasing, procurement, or a related role. Fresh graduates with relevant qualifications may also be considered.
• Experience in the F&B, hospitality, retail, or multi-outlet industry is an advantage.
• Good negotiation, communication, and interpersonal skills.
• Basic knowledge of purchasing procedures, inventory control, and supplier management.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Good organisational skills with strong attention to detail.
• Able to manage multiple tasks, meet deadlines, and work independently.
• Responsible, proactive, honest, and willing to learn.
• Good command of English and Bahasa Malaysia. Mandarin is an added advantage.

Skills