Job Description

The Admin Assistant to assist in billing processes, ensures precise invoicing, manages financial records, and collaborates with internal departments and external vendors to address billing issues. This role demands meticulous attention to detail, strong organizational abilities, and expertise in billing systems.

Responsibilities include:

- Generating and processing invoices accurately and promptly.
- Verifying billing details and ensuring compliance with company policies.
- Managing e-invoicing and integrating with the Autocount system.
- Reconciling billing data with financial transactions.
- Tracking and following up on outstanding payments.
- Updating all billing records in the accounting system.
- Communicating with internal teams for billing-related matters.
- Handling customer/vendor inquiries about billing discrepancies.
- Providing billing reports and analysis to management.
- Maintaining accurate billing documentation and records.
- Ensuring proper filing and compliance with audit requirements.
- Assisting in system enhancements for billing efficiency.
- Supporting general administrative tasks related to billing and finance.
- Aiding in month-end and year-end closing activities.

Job Requirements

• Education: Diploma/Degree in Finance, Accounting, Business Administration, or a related field.
  
• Experience: Minimum 1-2 years of experience in billing, accounting, or finance roles, preferably in the retail industry.
  
• Soft Skills: Strong attention to detail and accuracy. Good communication and problem-solving skills. Ability to work independently and meet deadlines. Fluent in Mandarin for customer interactions.

Skills