Job Description

We are looking for a proactive, detail-driven, and highly capable Senior Event Executive to support the planning and delivery of high-quality events for our clients. In this role, you will be responsible for coordinating end-to-end event operations, managing client expectations, and ensuring all project deliverables meet our standards of excellence. This position requires strong communication skills, solid project management capabilities, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Event Planning & Coordination
  Support the conceptualisation, planning, and execution of events from start to finish. Ensure all logistical elements venue arrangements, vendor coordination, and resource planning are efficiently managed.
• Client Liaison
  Act as a primary point of contact for clients, maintaining positive and professional relationships. Ensure client requirements are clearly understood and delivered throughout the event lifecycle.
• Project Management
  Oversee multiple event projects concurrently. Develop and maintain project timelines, schedules, and budgets, ensuring all tasks progress smoothly and efficiently.
• Proposal Development
  Assist in preparing well-structured event proposals, including concepts, objectives, budgets, timelines, and vendor recommendations that align with client needs.
• Vendor & Supplier Management
  Coordinate with vendors, venues, and contractors to secure required services. Support contract negotiation and ensure all partners deliver according to agreed standards.
• Cross-Functional Collaboration
  Work closely with internal teams—creative, logistics, production, and operations—to ensure seamless integration of all event components.
• On-Site Event Management
  Lead and supervise on-site setup, execution, and teardown to ensure flawless delivery and alignment with client expectations.
• Documentation & Reporting
  Maintain organised project documentation, including contracts, budgets, invoices, and event reports. Prepare post-event evaluations to support continuous improvement.
• Problem Solving
  Identify potential challenges proactively and resolve issues quickly to maintain smooth event operations.

Job Requirements

• Experience:
  Minimum 2–3 years of hands-on experience in event management, project coordination, or a related field, with a proven track record of supporting medium to large-scale events.
• Education:
  Degree or diploma in Event Management, Hospitality, Business Administration, or a related field is preferred.
• Communication:
  Excellent verbal and written communication skills, with the ability to engage professionally with clients, vendors, and cross-functional teams.
• Leadership & Stakeholder Management:
  Demonstrated ability to lead small teams, coordinate with multiple stakeholders, and drive tasks to completion with clarity and accountability.
• Organizational Skills:
  Strong multitasking abilities with the capacity to manage several projects simultaneously, prioritise tasks effectively, and meet tight deadlines.
• Attention to Detail:
  High level of accuracy and thoroughness in planning and execution, ensuring all event components are delivered to standard.
• Problem-Solving:
  Resourceful and composed under pressure, with the ability to troubleshoot challenges and make sound decisions in real time.
• Technical Skills:
  Proficient in Microsoft Office Suite and familiar with project management and collaboration tools such as Google Workspace, Slack, or similar platforms.
  

Additional Requirements

• Willingness to work flexible hours, including evenings and weekends, based on event schedules.
• Possess a personal vehicle and be able to travel to various event locations, including occasional overnight stays.
• Strong passion for events and a commitment to delivering exceptional client and guest experiences.

Skills