Job Description

Procurement Executive

Join our team and play a strategic role in shaping our supply chain!

We’re looking for a sharp, resourceful, and forward-thinking Procurement Executive to drive cost-efficient, high-quality purchasing decisions that keep our operations running at peak performance. If you have a keen analytical mind, strong negotiation instincts, and the ability to build trusted supplier relationships, this role is your opportunity to make a big impact.

In this role, you’ll collaborate across multiple teams, explore new sourcing opportunities, and ensure every purchase aligns with company standards. You’ll be at the center of cost-saving initiatives, supplier performance, inventory stability, and business continuity. Discretion, tact, and professionalism are key as you handle sensitive and confidential information.

Key Responsibilities

Procurement

• Develop viable, cost-efficient, and strategic sourcing plans.
• Ensure full commercial, legal, and contractual compliance across procurement activities.
• Enforce company procurement SOPs, policies, and procedures.
• Prepare and execute purchasing plans for materials, F&B, equipment, services, and supplies to ensure operational efficiency.
• Review, issue, and monitor POs, ensuring on-time delivery and resolving issues related to shortages, over-orders, damaged goods, or unfulfilled items.
• Liaise with overseas suppliers and forwarding agents for shipment clearance.
• Track delivery dates and verify DOs and invoices match issued POs.
• Work closely with Finance on payments, credit notes, and invoice discrepancies.
• Collaborate extensively with Product, Operations, Logistics, Inventory, and Finance teams to support smooth operations.
• Request quotations, negotiate pricing, and coordinate material samples, artwork, and supplier communications.
• Source new suppliers and negotiate with existing ones to maintain competitive and relevant product offerings.
• Drive cost-saving initiatives through continuous procurement and sourcing improvements.
• Build and maintain strong supplier relationships and partnerships.
• Prepare purchasing reports and maintain accurate price lists and records.
• Monitor contract fulfillment, ensuring supplier expectations and timely invoice approvals.
• Track all goods and services ordered and maintain accurate inventory-related documentation.
• Process approved non-inventory purchase requisitions and ensure purchases align with project or campaign needs.
• Verify documentation accuracy and project/campaign purchase alignment.
• Support product costing and pricing for new and existing products.
• Maintain internal product specifications across materials and F&B categories.
• Perform ad hoc duties as required.

Inventory

• Follow up and expedite urgent material deliveries.
• Monitor and alert Product teams on potential low stock, OOS risks, and high-priority items.
• Manage short shelf-life inventory, expired items, obsolete stock, and high inventory levels.
• Handle material quality issues by coordinating with suppliers and relevant internal teams on returns, claims, credit notes, and write-offs.

IT

• Update supplier and material information (pricing, payment terms, lead times, catalogues) in Bizsupport systems.

Job Requirements

• Strong problem-solving skills and exceptional attention to detail.
• Analytical, strategic, and data-driven decision-making abilities.
• Excellent communication and negotiation skills.
• Comfortable working with numbers, costing, and pricing.
• Traits: Persistent, meticulous, organized, tactful, committed, and reliable.
• Degree in Business Administration, Supply Chain Management, Logistics, Accounting, or related fields.

Skills