Job Description

((URGENT HIRING - March Intake))

🌍 Redefining how people live.

At Blueground, we believe that when your base is reliable, the world opens up. That’s why we’re building the world’s leading platform for living.

Every year, 350 million people move between cities—yet today’s housing options haven’t caught up with the needs of this modern, mobile generation. Blueground was built to change that.

With 40,000+ homes across the globe, available for stays from a few days to a year or more, we’re just getting started. We’re on an exponential growth path to redefine living and create an entirely new category. Our edge? Powerful proprietary tech, operational excellence, and a team that executes with speed and discipline.

 Our culture is grounded in five principles:

• Guests First – Every decision starts with their experience.
• Move Fast – We value speed, momentum, and action.
• Dive In – The magic is always in the details, and we go deep.
• Embrace Change – Change isn’t a disruption; it’s how we grow.
• Keep It Honest – Transparency accelerates progress—and strengthens relationships.

If you’re ready to do the best work of your life and help reshape how the world lives, we’d love to meet you.

The Role

We’re looking for an Operations & Administration Executive to help scale Blueground’s portfolio and internal infrastructure in Kuala Lumpur. This is a high-impact, execution-focused role at the intersection of property onboarding, procurement, administration, and people operations. 

As we expand, operational precision becomes our competitive advantage. You’ll be the engine ensuring new units go live on time, vendors are aligned, processes are structured, and internal systems scale alongside growth.

What You’ll Do

• Lead end-to-end property onboarding coordination from unit handover to go live — ensuring timelines, quality standards, and operational readiness are consistently met.
• Manage procurement and purchasing processes, including maintaining strong relationships with existing vendors, sourcing new suppliers, negotiating pricing, tracking purchase orders, and driving cost control initiatives.
• Oversee inventory planning and replenishment, including coordinating international supplier orders (e.g., China-based vendors) and managing logistics to Malaysia.
• Build and maintain trusted relationships with contractors, suppliers, building management offices, and service providers to ensure smooth operational execution, including securing work permits and approvals where required.
• Collaborate closely with Real Estate and on-the-ground Operations teams to ensure seamless handovers and successful unit launches.
• Track budgets, monitor spending efficiency, and contribute to continuous process improvements that optimise both speed and cost.
• Support administrative functions including documentation management, company compliance tracking, utilities coordination, contract filing, and internal system organisation.
• During lower onboarding cycles, proactively refine workflows, strengthen SOPs, and enhance internal systems to support scalable growth.

Why Join Us

• Be part of the founding operational backbone of Blueground Malaysia — your work will directly influence launch timelines, cost efficiency, and market expansion.
• Own cross-functional responsibilities that provide exposure to procurement, property operations, administration, and scaling processes.
• Collaborate closely with leadership and global teams, gaining insight into how a fast-growing international platform operates.
• Build systems, not just execute tasks — this role evolves as the company grows.
• Clear progression opportunities as we expand our portfolio across Kuala Lumpur and beyond.

If you thrive in fast-paced environments, enjoy bringing structure to ambiguity, and take pride in operational excellence, we’d love to meet you.

Job Requirements

What We Are Looking For

• Urgent Hiring (March Intake)
• 2–5 years of experience in operations, procurement, administration, property management, hospitality, or a related field.
• Strong organisational and project coordination skills, with the ability to manage multiple timelines simultaneously.
• Detail-oriented with a proactive, solution-driven mindset.
• Comfortable working in a growth-stage environment where priorities can shift quickly.
• Strong communication skills and confidence in vendor and stakeholder coordination.
• Experience in short-term rentals, real estate, hospitality, or startup environments is an advantage.
• Entrepreneurial drive, adaptability, and ownership mentality.

Skills