Job Description

1. HR Support & Recruitment Coordination

• Assist in job postings, screening resumes, and scheduling interviews for various roles across outlets.
• Support onboarding and offboarding processes by preparing employee files, checklists, and orientation materials.
• Help manage attendance records, leave applications, and staff movement updates.
• Coordinate with outlet supervisors for staff attendance issues or replacements.
• Prepare basic HR letters (e.g. confirmation, internship offer, warnings) under supervision.

2. Administrative Assistance

• Support filing, organizing, and updating staff records and confidential documents (hardcopy & digital).
• Handle daily office admin tasks: courier dispatches, stationery ordering, inventory tracking, etc.
• Assist in preparing HR documents for audits, training submissions (e.g. HRDC), and reports.
• Track and monitor office utilities, outlet petty cash forms, and reimbursements.

3. Event & Staff Engagement Support

• Help coordinate staff events, training sessions, and celebrations (e.g. birthdays, staff games, appreciation days).
• Assist with preparing employee surveys and feedback forms.
• Support logistics during team-building or HR-related events.

4. Internal Communication & SOP Support

• Draft internal memos or notices for outlet staff under HR guidance.
• Help ensure updated HR policies are communicated and acknowledged by employees.
• Maintain SOP documentation (HR & Admin-related) and assist in audit trail updates.

Job Requirements

• Currently pursuing a Diploma or Degree in Human Resource Management, Business Admin, or equivalent.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office / Google Workspace (Docs, Sheets, Forms).
• Good communication and interpersonal skills.
• Willingness to learn, take initiative, and handle confidential information responsibly.

Skills