Job Description

JOB DESCRIPTION

Position Information

Job Title: Admin Cum Account Executive (Intern)
Department: Administration & Finance
Reports To: Operation Manager & General Manager
Employment Type: Full-Time
Location: Malaysia, Johor Bahru

Job Summary

The Admin Cum Account Executive is responsible for supporting the company's administrative and accounting functions to ensure smooth business operations within the solar EPC (Engineering, Procurement & Construction) environment. The role requires efficient management of office administration, accounting records, financial transactions, project documentation, and coordination with internal and external stakeholders.

Key Responsibilities

A. Administration

1. Manage day-to-day office administration and operational support activities.
2. Maintain and organize company records, contracts, licenses, permits, and project documentation.
3. Coordinate office supplies, equipment, maintenance, and asset records.
4. Arrange travel bookings, meetings, company events, and staff administrative matters.
5. Support HR administration, including attendance records, leave tracking, onboarding documentation, and personnel files.
6. Prepare correspondence, reports, presentations, and meeting minutes as required.
7. Liaise with government agencies, banks, vendors, customers, and external service providers.

B. Accounting & Finance

1. Handle Accounts Payable (AP) and Accounts Receivable (AR) functions.
2. Prepare customer invoices, payment vouchers, receipts, debit notes, and credit notes.
3. Monitor collections and follow up on overdue customer payments.
4. Process supplier payments and ensure proper documentation and approvals.
5. Perform monthly bank reconciliations and maintain accurate accounting records.
6. Assist in bi-weekly, monthly, quarterly and year-end closing activities.
7. Prepare financial reports and schedules for management review.
8. Maintain proper accounting documentation for audit, taxation, and compliance purposes.
9. Coordinate with external auditors, tax agents, company secretaries, and bankers.

C. Project & Procurement Support

1. Assist in preparing purchase orders and procurement-related documentation.
2. Support project teams in maintaining documentation for project submissions and claims.
3. Ensure all project-related financial records are properly filed and updated.

Job Requirements

Qualifications & Requirements

• No experience is required.
• Proficient in Microsoft Office applications is preferred.
• Strong organizational and documentation skills.
• Good command of English and Bahasa Malaysia; Mandarin is an added advantage.

Skills