Admin Assistant, Operations

CAPITALAND MALAYSIA TRUST

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This job is for an Admin Assistant in Operations, supporting department tasks and utilities billing. You might like this job because you enjoy organizing, handling documents, and ensuring smooth operations while interacting with tenants.

Undisclosed

Malaysia, Selangor, Petaling Jaya, Kuala Lumpur

Full-Time

Job Description

To provide overall administrative support to the superior to ensure that the department is maintained in an effective, up to date and accurate manner.

Provide support to superior in documentation works related to EHS, ISO 9001, 14001, 18001 and Green Mark certification.

Key person in taking charge of the utilities billing portfolio (prepaid & postpaid electricity, water, LPG, chilled water, extension hours, sprinkler etc).

Act as the back-up personnel for utilities billing administration.

Attend to tenants with regards to administrative matters on utilities billing transactions, working permit, move-in/out, shop closures, circular, letters with accordance to procedures.

Ensure that that the amount of daily collections tallies with the total daily transactions before submission to Finance.

Handle all administrative duties related to utilities billing e.g. data key-in reports, filing, issuance of letters to tenants etc.

Monitor the credit balance of consumption and follow-up with tenants for settlement of payments.

Provide support to superior in other documentation works related to Capex and Opex as well as compilation and preparation of monthly Management Reports.

Provide support to superior on the administration of attendance.

Monitoring on the validity and follow-up with the tenants to collect Public Liability Insurance copy.

Perform general administrative duties such as typing, filing, photocopying, faxing, mailing, etc.

Coordinate meetings and record or compile minutes of meetings.

Job Requirements

Company Benefits

Comprehensive Health Insurance

Covers a wide range of medical, dental, and vision expenses to keep you and your family healthy.

Paid Time Off

Enjoy vacation days, personal leave, and holidays to relax and recharge without losing income.

Retirement Plans

Secure your future with employer-sponsored retirement savings plans offering various investment options.

Professional Development

Access to training programs, workshops, and mentorship opportunities to enhance your skills and career growth.

Flexible Work Arrangements

Options for remote work, flexible hours, and compressed workweeks to support work-life balance.

Employee Discounts

Special rates and offers on company products, services, or partner offerings to enhance your lifestyle.

Additional Info

Company Activity

Last active - few hours ago

Experience Level

0 - 10 Years of Experience

Job Specialisation

Clerical, Administrative & Secretarial

HR Operations (Payroll, Admin, Office Management)

System & IT Helpdesk / Database Administrator

Company Profile

CAPITALAND MALAYSIA TRUST

CapitaLand Malaysia Trust (CLMT) is a real estate investment trust (REIT) listed on the Main Market of Bursa Malaysia Securities Berhad on 16 July 2010. CLMT's investment objective is to invest, on a long-term basis, in a geographically diversified portfolio of income-producing real estate assets across Malaysia that are used primarily for retail, commercial, office, and industrial purposes. As at 31 December...