Job Description

Key Responsibilities

• Supervise and coordinate daily office operations to ensure smooth functionality.
   
• Manage office facilities, including premises, utilities, maintenance, cleaning, and vendor relationships.
   
• Oversee office assets, inventory, stationery, and administrative supplies, ensuring accurate tracking and cost management.
   
• Manage company correspondence, document organization, filing systems, and records management in a structured and compliant manner.
   

Support to Management & Departments

• Provide administrative assistance to management and departmental leaders as needed.
   
• Organize meetings, prepare meeting spaces, arrange logistics, and support with minutes-taking when necessary.
   
• Serve as a point of contact with external parties including vendors, landlords, authorities, and service providers.
   

People & Office Coordination

• Facilitate administrative processes for onboarding and offboarding (workspace setup, access cards, equipment, uniforms, etc.).
   
• Coordinate arrangements for staff accommodation, transportation, office drivers, and other relevant administrative tasks as needed.
   
• Aid in organizing company events, staff functions, training sessions, and official gatherings.
  
• Carry out additional administrative tasks as assigned by management from time to time.
   

Job Requirements

• Possession of a Diploma or Bachelor’s Degree in Business Administration, Management, or a similar discipline.
   
• At least 3–5 years of pertinent administrative experience; background in construction, engineering, or project-driven environments is preferred.
•  Strong communication abilities in English; knowledge of Mandarin is a plus. 

Skills