Job Description

• Office Operations (25%)
   
• Oversee the management of office facilities, equipment upkeep, and the overall work environment.
   
• Monitor inventory of office supplies and fixed assets, including maintaining records and conducting audits.
   
• Manage contracts related to cleaning, security, and maintenance services.
   
• Procurement & Vendor Management (20%)
   
• Process purchase requests, obtain quotations, create purchase orders, and manage invoice processing.
   
• Keep vendor lists updated, assess vendor performances, and ensure cost efficiency.
   
• HR & Staff Logistics Support (20%)
   
• Assist with managing attendance, leave administration, temporary staffing, and onboarding/offboarding processes.
   
• Facilitate staff welfare, handle medical/leave requests, and coordinate company events.
   
• Fleet & Travel Management (10%)
   
• Manage the company vehicles, including scheduling, maintenance, insurance, and fuel reimbursements.
   
• Review travel requests, organize travel arrangements, and validate expense submissions.
   
• Documentation & Compliance (10%)
   
• Create and maintain standard operating procedures, templates, and both physical and digital filing systems.
   
• Ensure adherence to statutory obligations (licenses, insurance, health & safety regulations).
   
• Team Supervision & Process Improvement (10%)
   
• Guide, train, and oversee administrative staff.
   
• Execute efficiency projects, implement cost-saving measures, and drive service enhancements.
   
• Other Duties (5%)
   
• Perform any additional tasks as assigned by the Manager, including support for corporate events and projects.

Job Requirements

• Education:
  A Diploma or Bachelor’s Degree in Business Administration, Human Resources, Management, or a relevant discipline.
   
• Experience:
   
• At least 5-7 years of experience in administrative or office management roles.
   
• Previous experience in leading a small team is a plus.
   
• Familiarity with procurement, vendor management, and office operations is desirable.

Skills