Job Description

• Compose and generate official letters and correspondence as needed by the department.
   
• Log, categorize, and accurately organize incoming and outgoing documents to maintain precise records.
   
• Implement and uphold the document management system for the department, consistently updating records of document receipts and dispatches.
   
• Oversee the archiving and organization of meeting materials, complaint files, media documents, CCC project completion and acceptance papers, along with other pertinent documents.
   
• Manage daily administrative responsibilities, such as processing petty cash claims, arranging meetings, and handling vehicle bookings.
   
• Coordinate procurement of office supplies, including their distribution, logging, and inventory management for the department.
   
• Execute any additional tasks as directed by the Department Manager.

Job Requirements

• Fluent in Mandarin (listening, speaking, reading, and writing), capable of handling work-related communications and documentation in Chinese.
   
• Meticulous, highly accountable, and professionally reliable, with the capacity to commit to the project for an extended period.
   
• Strong communication abilities, excellent execution skills, and a willingness to adhere to project management guidelines.

Skills