Job Description

1.QS Dept Document Controller

• Responsible for managing and organizing commercial documents, including contracts, quotations, invoices, and payment records.
   
• Assist the commercial team in preparing tender documents, cost reports, and project budgets.
   
• Maintain accurate records of project contracts, variations, and payment applications.
   
• Coordinate with finance and procurement departments to ensure timely documentation and approvals.
   
• Track contract progress, payment schedules, and update related documentation.
   
• Ensure all commercial documents are properly archived and easily accessible.
   
• Support project managers with administrative and documentation tasks.

2.Technical Dept Document Controller 

• Manage and maintain project documentation for interior fit-out works.
   
• Organize drawings, technical documents, material submittals, and project reports.
   
• Coordinate document submission and approval with consultants, contractors, and clients.
   
• Maintain proper filing systems for drawings, RFIs, inspection reports, and project correspondence.
   
• Track document revisions and ensure the latest versions are distributed to relevant teams.
   
• Assist project managers and site engineers with document control and administrative support.
   
• Ensure all project documents are archived according to company procedures.

Job Requirements

• Language: Proficient in Chinese (Mandarin); basic English communication skills are preferred.
   
• Experience: Prior experience in document control, administration, or construction project documentation is preferred. Fresh graduates are also welcome to apply.
   
• Start Date: Available to start as soon as possible.
   
• Computer Skills: Proficient in Microsoft Office (Word, Excel, Outlook) and basic document management systems.
   
• Organizational Skills: Strong ability to organize, manage, and archive documents efficiently.
   
• Communication Skills: Good communication and coordination skills to work with project teams and departments.
   
• Attention to Detail: Responsible, detail-oriented, and able to manage multiple documents accurately.
   
• Teamwork: Able to work independently as well as part of a team

Skills