Job Description

SENIOR ACCOUNT EXECUTIVE

CITAGLOBAL INDUSTRIES SDN BHD

ACCOUNTABILITIES 

FINANCIAL ACCOUNTING

• Perform daily accounting functions, including month-end closing, preparation of monthly financial statements, and other management reports.
• Ensure the completeness and accuracy of all accounting records.
• Organize and maintain proper filing and record-keeping systems for accounting documents.
• Prepare reconciliation statements.
• Assist in compliance and statutory filing matters.
• Maintain and update fixed asset registers and other relevant schedules.
• Prepare audit and tax submission schedules.
• Liaise with auditors and tax consultants on audit and company tax matters.
• Assist in the development and upgrading of the accounting system to ensure smooth operations.
• For senior positions, act as a leader to coach and mentor junior staff, fostering a positive attitude and professionalism in their roles.
• Perform any other reasonable duties assigned from time to time.

ACCOUNTS RECEIVABLE

•  Responsible for billing, generating debit and credit notes for both external and internal parties.
• Monitor debtor aging and ensure timely collection of outstanding amounts.
• Prepare and submit accounts receivable (AR) reports in a timely and accurate manner.

TREASURY MATTERS

•  Responsible for processing and monitoring treasury matters, including issuing cheque payments, Banker’s Acceptance (BA), Letter of Credit (LC), Trust Receipts (TR), Bank Guarantee (BG), and other financial instruments.
• Liaise with both internal and external parties regarding treasury matters.
• Monitor cash and bank balances, ensuring up-to-date cash book records are maintained.
• Handle office petty cash and maintain accurate petty cash book records.
• Assist in securing banking facilities.
• Monitor bank loan repayments.
• Maintain an up-to-date banking facilities schedule.
• Monitor sub-contractors' Bank Guarantees (BG).

ACCOUNTS PAYABLE

• Make arrangements for and distribute supplier payments.
• Ensure the efficiency and accuracy of vendor invoice registration.
• Prepare payments for suppliers' invoices, subcontractor payment certificates, and final statements of account.
• Reconcile suppliers' and subcontractors' statements of account on a timely basis.
• Handle project insurance matters.
• Assist in the development and upgrading of the invoice register system to ensure smooth operation.
• Responsible for the preparation of all payments, ensuring they are processed on time and meet deadlines.

OTHERS

• Coordinate with internal departments on all budget-related matters and generate utilization reports for all departments.
• Assist in process improvements, updating work procedures, and digitizing work processes when required.
• Handle Sales and Service Tax (SST) matters.
• Provide accounting information to both internal and external parties.
• Perform any other duties and responsibilities as assigned by Superior.

Job Requirements

JOB SPECIFICATION

Qualification

• At least diploma/ professional certificate in accountancy qualification
• At least 4 to 5 years working experience in the related field

Knowledge

• Proficient in Microsoft Office and accounting software application
• Knowledge of ISO 9001:2015 is an advantage

Skill

• Strong analytical and problem-solving skills.
• Able to work independently, maintain a positive attitude under pressure in a dynamic growing environment.
• Good communication & written skill in Bahasa Malaysia and English, Mandarin will added value. 
• Willing to meet tight deadline and result oriented.

Skills