Job Description

Job Summary

Responsible for managing the organization’s procurement activities and controlling overall costs to ensure efficient operations and profitability. This role oversees purchasing strategies, supplier management, budgeting, and cost analysis to achieve financial targets without compromising quality or service.

Key Responsibilities

Procurement Management

• Develop and implement purchasing strategies aligned with company goals 
• Source, evaluate and negotiate with suppliers for best pricing and terms 
• Issue purchase orders and ensure timely delivery of goods/services 
• Maintain an approved supplier list and monitor vendor performance 

Cost Control

• Monitor and control company expenses against approved budgets 
• Analyze cost structures and identify opportunities for savings 
• Prepare cost reports and provide recommendations to management 
• Implement cost-reduction initiatives without affecting quality 

Budgeting & Financial Oversight

• Assist in preparing annual budgets and forecasts 
• Track departmental spending and highlight variances      
• Ensure cost allocation is accurate and transparent 

Inventory & Stock Control

• Monitor inventory levels to prevent overstocking or shortages 
• Coordinate with operations to ensure optimal stock levels 
• Conduct monthly stock audits and reconcile discrepancies 

Supplier & Contract Management

• Negotiate contracts, pricing, and payment terms 
• Build strong supplier relationships for long-term value 
• Ensure compliance with contract terms and company policies 

Process Improvement & Compliance

• Develop and enforce procurement policies and procedures 
• Ensure compliance with internal controls and audit requirements 
• Identify inefficiencies and improve procurement and cost-control processes 

Cost Control & Reporting

• Monitor and control company expenses against approved budgets 
• Analyze cost structures and identify opportunities for savings 
• Prepare regular cost control and purchasing reports (weekly, and monthly) 
• Present financial and procurement reports to management with actionable insights 
• Track key performance indicators (KPIs) related to cost efficiency and procurement performance

Job Requirements

• Bachelor’s degree in Business Administration, Finance, Supply Chain, or related field 
• 3–7+ years of experience in purchasing, procurement, or cost control 
• Strong negotiation and analytical skills 
• Proficiency in Microsoft Excel and financial reporting 
• Good understanding of budgeting and cost management principles 

Skills