Job Description

Ready to start your HR journey in a friendly food and beverage setting? Join us and make an early impact by working with us at Coffeebot Holdings Sdn Bhd, a growing F&B team focused on great coffee experiences and supportive people-first culture.

As an entry-level Human Resources team member, you will be the backbone that keeps our cafe teams supported and operational. You will help run recruitment, onboarding, basic people operations, and day-to-day HR admin so our stores can focus on serving customers.

Your Growth & Impact

• Develop practical HR experience by managing end-to-end onboarding and induction for new hires.
• Build foundational recruitment skills by screening candidates, scheduling interviews, and coordinating assessments.
• Expand technical skills by using Microsoft Office, Canva, and basic AI tools to improve HR documents and communications.
• Strengthen operational know-how by assisting with rostering, attendance tracking, and HR record keeping.
• Grow your network inside F&B by working closely with store managers, operations, and finance teams.

Job Requirements

Responsibilities

People Operations

• Maintain accurate employee records and HR files using spreadsheets and HRIS, ensuring data is up to date and accessible.
• Track attendance, leave requests, and basic benefits enrollment to support payroll and store planning.
• Prepare clear staff communications, notices, and simple reports to keep teams informed.

Recruitment & Onboarding

• Post job ads, screen CVs, and coordinate interviews with hiring managers to keep vacancies moving.
• Run onboarding logistics, prepare welcome packs, and guide new hires through induction checklists.
• Support pre-employment checks and coordinate probation reviews to ensure smooth transitions.

HR Administration & Compliance

• Assist with payroll inputs and liaise with finance to resolve attendance or allowance queries.
• Help implement simple HR policies and ensure documentation meets local employment guidelines.
• Organise basic training sessions and track completion to support staff development needs.

Requirements

Qualifications & Experience

• Degree or diploma in human resources, business, or a related field preferred, fresh graduates are welcome.
• 0 years of professional HR experience is acceptable; internships or part-time retail experience is a plus.
• Willingness to work flexible hours to support store schedules and occasional weekend needs.

Hard Skills & Knowledge

• Proficient in Microsoft Excel, Word, and PowerPoint for record keeping and presentations.
• Familiarity with Canva for creating simple internal communications and posters.
• Basic knowledge or curiosity in using AI tools to automate routine HR tasks is helpful.
• Comfortable learning HRIS or attendance systems and keeping accurate digital records.

Soft Skills & Qualities

• Strong communicator who can explain processes clearly and listen to team concerns.
• Organised and detail oriented, able to manage multiple small tasks without losing accuracy.
• Professional and discreet when handling confidential employee information.
• Friendly team player who enjoys working closely with store staff and managers to solve practical problems.

Skills