Job Description

• Manage general office operations including office supplies, equipment, facilities, utilities, and vendor coordination.
• Maintain office cleanliness and ensure upkeep of office equipment and pantry supplies.
• Coordinate travel arrangements, meeting schedules, company events, and logistics.
• Manage company assets including issuance and tracking of equipment and access cards.
• Liaise with external service providers (IT support, courier services, etc.).
• Assist with procurement activities.
• Coordinate and assist in yearly ISO documentation preparation, filing, and audit readiness.
• Provide occasional administrative support for project coordination with the partner company when required, ensuring efficient communication and documentation flow.
• Support management in administrative tasks as required.

• Support recruitment activities including job postings, interview scheduling, and candidate communication.
• Maintain employee records, HR databases, and staff attendance/leave tracking.
• Prepare HR-related letters such as employment contracts, confirmation letters, and other documentation.
• Assist in onboarding and offboarding processes.
• Support basic HR compliance and reporting requirements.
• Assist in employee engagement activities and company events.

Job Requirements

• Diploma or Degree in Business Administration, Human Resources, or related field.
• Mandarin speaking candidates are highly encouraged.
• Minimum 1–3 years of relevant working experience in administrative and HR support roles.
• Fresh graduates are also encouraged to apply
• Proficiency in Microsoft Office Suite and familiarity with SQL Payroll is preferred.
• Required languages: English and Mandarin (To communicate with Mandarin speaking stakeholders)
• Strong communication skills and able to interact with internal and external stakeholders professionally.
• Highly organized, detail oriented, and able to handle confidential information with discretion.
• Able to multitask and work independently with minimal supervision.
• Knowledge of Malaysian employment practices is an added advantage.

Skills