Job Description

Company Overview 

A trade show exhibit company specializing in Global exhibition design & build, Event management and Interior design. We emphasize creativity and innovation in fulfilling the ever-growing market demand. With a highly dedicated professional team and relevant industry operational experiences, we strive to achieve exceptional results and steer toward service excellence by applying our core principles to our service deliverables and organizational culture.

Visit our website: http://www.coguestudio.com

Company culture: https://my.hiredly.com/companies/cogue-studio-sdn-bhd

A Day In The LIFE

Administration

• Manage general office operations including office supplies, equipment, facilities, utilities, and vendor coordination.
• Maintain office cleanliness and ensure upkeep of office equipment and pantry supplies.
• Coordinate travel arrangements, meeting schedules, company events, and logistics.
• Manage company assets including issuance and tracking of equipment and access cards.
• Liaise with external service providers (IT support, courier services, etc.).
• Assist with procurement activities.
• Coordinate and assist in yearly ISO documentation preparation, filing, and audit readiness.
• Provide occasional administrative support for project coordination with the partner company when required, ensuring efficient communication and documentation flow.
• Support management in administrative tasks as required.

Human Resources

• Support recruitment activities including job postings, interview scheduling, and candidate communication.
• Maintain employee records, HR databases, and staff attendance/leave tracking.
• Prepare HR-related letters such as employment contracts, confirmation letters, and other documentation.
• Assist in onboarding and offboarding processes.
• Support basic HR compliance and reporting requirements.
• Assist in employee engagement activities and company events.

Job Requirements

 Who We Are Looking For:

• Diploma or Degree in Business Administration, Human Resources, or related field.
• Minimum 1–3 years of relevant working experience in administrative and HR support roles.
• Proficiency in Microsoft Office Suite and familiarity with SQL Payroll is preferred.
• Required languages: English and Mandarin (To communicate with Mandarin speaking stakeholders)
• Strong communication skills and able to interact with internal and external stakeholders professionally.
• Highly organized, detail oriented, and able to handle confidential information with discretion.
• Able to multitask and work independently with minimal supervision.
• Knowledge of Malaysian employment practices is an added advantage.

Skills