Job Description

Company Overview

A trade show exhibit company specializing in Global exhibition design & build, Event management and Interior design. We emphasize creativity and innovation in fulfilling the ever-growing market demand. With a highly dedicated professional team and relevant industry operational experiences, we strive to achieve exceptional results and steer toward service excellence by applying our core principles to our service deliverables and organizational culture.

Visit our website: http://www.coguestudio.com

Company culture: https://my.hiredly.com/companies/cogue-studio-sdn-bhd

A Day in the LIFE

Client Enquiry Management:

• Receive updated Sales-in-Progress (SIP) from the Marketing team and blast email to interested prospective clients. 
• Engage with clients to understand and document their requirements, event objectives, and booth specifications.
• Provide initial advice on booth design, materials, and budget considerations.

Quotation Preparation:

• Collaborate with internal teams and suppliers to create cost estimates.
• Prepare and present detailed and competitive project quotations based on client needs.
• Address client queries and make necessary revisions to quotations as required.

Design Coordination:

• Liaise with the Design department to produce booth designs that align with client requirements and project objectives.
• Ensure designs are feasible, cost-effective, and compliant with venue regulations.
• Review and present design proposals to clients, incorporating their feedback into final revisions.

Project Planning & Coordination:

• Develop preliminary project plans, including timelines, budgets, and resource requirements.
• Coordinate with suppliers and vendors to confirm material availability and delivery schedules.
• Ensure project plans meet all compliance and regulatory requirements.

Client Communication & Approvals:

• Maintain consistent communication with clients to provide updates and address concerns.
• Finalize and secure contracts, ensuring all terms are agreed upon and documented.

Documentation & Compliance:

• Prepare and organize comprehensive project documentation, including contracts, design renderings, and material specifications.
• Work closely with the Operations team to ensure a thorough handover of confirmed jobs, including all project details, approved designs, and client requirements.
• Highlight any potential challenges or special considerations for the operations phase.
• Provide support to the Operations team when necessary.

Onsite Support (as needed):

• Occasionally, provide onsite support during the installation, event, or dismantling phases.
• Ensure that project requirements and client expectations are met while onsite, assisting the Operations Executive and team as needed.
• Troubleshoot any issues that may arise during the setup or event.

Stakeholder Coordination:

• Collaborate with suppliers, vendors, and subcontractors to ensure timely delivery and quality of materials.
• Work closely with internal teams to align on project deliverables and timelines.
• Address and resolve any issues during the pre-operational phase to avoid disruptions.

Job Requirements

Who we are looking for

• Minimum Degree/Diploma, preferably in Event Management, Hospitality Management, Business Administration, or related fields.
• Minimum one year of experience in the MICE (Meetings, Incentives, Conferences, and Exhibitions) industry.
• Technical knowledge in conceptual design drawing and floor plans.
• Recommended to own a vehicle for ease of travelling.
• Able to travel outstation and overseas independently when necessary.
• Able to work during weekends and public holidays when necessary.
• Required languages: Fluent in English, Mandarin.
• Proficient in Microsoft Word/Excel/Project.
• Good communication skills. Pragmatic, meticulous, and multitasker.
• Knowledge of furniture, materials, and finishes will be an added advantage.

Skills