Job Description

Summary

The Supervisor, Facility Management is responsible for all aspects of daily facility operations to maintain brick and mortar and its critical equipment. This position supports the business needs of Site Management while providing a comfortable and safe work environment to all staff.

Description

Utilize Helpdesk System to manage facilities tasks and work tickets in a timely manner

Ensure site compliance with company policies, standards and procedures by participating in audits and reviews of executed operational methods and practices

Provide input to Facilities Manager and help manage vendor relationships for all facilities purchases and supply orders 

Support Facilities Manager in managing relocation/space planning such as reconfigurations and build-outs according to schedule

Ensure health and safety policies and procedures are being followed through ongoing communication and reinforcing accountability

Provide input to Facilities Manager for annual budgets

Monitor day-to-day site operations of long-term third party contractors to ensure performance meets vendor service level agreement

Coordinate with Procurement in gathering quotes from outside vendors for building fixtures, repairs, maintenance, and upkeep to evaluate each project and total cost saving potential

Monitor all Purchase Orders and Payments. Ensure no late payment, compliance on coupa activities

Deals with local statutory authorities and regulations without deviating from the laid guidelines and process

52-week PPM calendar to be maintained and timely execution of the same to be done

Liaise with landlord in relation to landlord duties under lease agreements

Stakeholder management and team management to include career progression, training & development needs

Job Requirements