Job Description

Location: Petaling Jaya 

The Mission: To redefine how international conferences are built, managed, and scaled using AI and automation.

The Vibe Check:

You’ve mastered the basics of event planning. You know how to handle a room of 500 delegates and keep a cool head when the AV glitches. But you’re looking for more. You want to lead. At Conference Partners, we’re moving beyond traditional spreadsheets. We want a Specialist who will architect the "Digital Twin" of our events, leveraging AI Agents to create world-class experiences.

How You’ll Level Up This Role:

• AI Strategy & Implementation: You won’t just use AI; you’ll build the systems. You’ll design AI-driven workflows for delegate registrations, automated speaker management, and real-time event analytics.
• End-to-End Project Ownership: You are the lead pilot. From initial concept and budgeting to onsite execution across Asia, you own the project lifecycle.
• Digital Marketing Synergy: You’ll collaborate with the marketing team to use AI for hyper-personalised attendee journeys—think automated email funnels and AI-generated social proofing.
• The "Client Whisperer": You’ll manage high-level stakeholders (Medical Boards, Corporate CXOs, International Associations) and show them how our tech-forward approach delivers better ROI than "old school" agencies.
• Lead the Pod: You’ll mentor the Assistants, teaching them how to leverage AI to maximise their output and minimise burnout.

Why Join the "Partners" Circle?

• The "Tech-Forward" Edge: We are one of the few agencies actively training our team in AI Agent deployment. You’ll be at the forefront of the industry’s digital transformation.
• Global Exposure: We don't just stay in PJ. You’ll be managing events across the region, building an international network.
• Real Work-Life Balance: Our 4-day office / 1-day WFH policy is built on trust. We focus on goals, not hours.
• Casual Culture, Professional Standards: Work in your favorite sneakers, but deliver "wow" moments for medical professors and CEOs.
• Sustainable Growth: We’re 17 years strong and still growing. Your career path here isn't a ladder; it's a launchpad.

Job Requirements

Your Pro Skills:

• 3-5 Years of Experience: You’ve been in the MICE / Business Events trenches and have the battle scars to prove it.
• AI-First Mentality: You’re already experimenting with GPTs, Claude, or automation tools like Zapier/Make. You see AI as an assistant, not a threat.
• Data-Driven: You don’t just "feel" an event went well; you use data to prove it.
• Agility & Grit: You embody our value: Be Agile, Be Flexible, Be Adaptable. You thrive in the "organised chaos" of event week.
• The 80:20 Guru: You are obsessed with finding the most efficient way to get 100% results.

Skills