Job Description

Responsible for managing HR operations, ensuring compliance with Malaysian employment laws, overseeing payroll processes, and handling general office administration and operational tasks. This role ensures a smooth workflow in HR and administration while maintaining a productive work environment.

We are seeking someone who is a people oriented with high EQ and works well with upper management and the younger generation. There is potential for promotion and growth within the company as we are expanding. We are committed to helping our HR executive grow into a future managerial position. 

Key Responsibilities:

Human Resource Management:

1. Manage the recruitment process, including job posting, interviewing, and onboarding new employees.
2. Maintain accurate employee records, including personal files, attendance, and leave management.
3. Ensure compliance with the Employment Act 1955 and other relevant Malaysian labor laws.
4. Develop, implement, and review HR policies and procedures in line with legal requirements.
5. Handle employee grievances and guidance on HR-related matters.

Payroll and Compliance:

1. Prepare and process monthly payroll, including deductions, overtime, and bonuses.
2. Ensure compliance with statutory contributions (EPF, SOCSO, EIS, Income Tax) and deadlines.
3. Generate and submit required statutory reports and documentation (e.g., Form EA, PCB, CP8D, Form E etc).
4. Stay updated with changes in labour laws and payroll regulations to maintain compliance.
5. Assist in internal and external payroll and HR operations audits.

Office Administration:

1. Oversee day-to-day office operations, including facility management and vendor coordination.
2. Ensure the office is well-maintained and equipped with necessary supplies.
3. Maintain records of office assets and manage inventory effectively.
4. Support organizational events, training programs, and team-building activities.
5. Collaborate with other departments to ensure operational efficiency.
6. Assist in preparing reports, meeting minutes, and presentations when required.
7. Implement and improve administrative systems and processes for efficiency.
8. Manage employee training and development initiatives in coordination with management.

Job Requirements

Education and Experience:

•  Bachelor’s degree in Human Resources, Business Administration, or related field.
•  Minimum of 3 years of experience in HR and administration roles.
•  Strong knowledge of the Employment Act 1955 and Malaysian labour laws.
•  Proficiency in time attendance and payroll systems and tools (e.g.,HR 2000, QuickPay, UBS Payroll).
•  Excellent organizational and multitasking abilities.
•  Strong interpersonal and communication skills.
•  High attention to detail and accuracy, especially in payroll and compliance matters.
•  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Other Attributes:

•  Proactive and able to work independently.
•  Strong problem-solving and decision-making skills.
•  Confidentiality and professionalism in handling sensitive information.

Skills