Job Description

HR Duties

• Assist in reviewing staff attendance and leave records.
• Assist in updating HR documents such as contracts, memos, and policies.
• Support employee onboarding and offboarding documentation.
• Assist in updating, calculating, and processing monthly staff salary in Infotech & Excel.
• Assist in updating staff monthly EPF, SOCSO, EIS, PCB for payslip records and ensure timely contribution payments.
• Assist in tracking, updating, and submitting monthly staff claim allowance entitlements to ensure timely and accurate reimbursement.
• Respond to staff queries regarding claims, contributions, discrepancies, receipts, and memos.

Admin Duties

• Manage daily office operations, filing systems, and company record archiving for audits, tenders, and compliance reviews.
• Manage office assets, equipment records, and monitor/replenish office supplies, pantry stock, and stationery inventory.
• Coordinate office maintenance, repairs, and liaise with service providers.
• Prepare official letters, authorization letters, and supporting documents for clients and authorities.
• Assist in arranging company and staff events (farewell, annual dinner, Hari Raya), including gifts and setup preparation.
• Answer corporate calls during office hours.

Job Requirements

Education: Bachelor's Degree in HR, Business Administration, or related field. Fresh graduates may apply; 0–2 years of HR/Admin experience preferred. 

Skills:

-Knowledge of HR processes and statutory compliance (EPF – Employees Provident Fund, SOCSO – Social Security Organisation, EIS – Employment Insurance System, PCB – monthly tax deduction)

-Proficiency in Microsoft Office (Excel, Word) and HR/payroll systems.

-Strong organizational and multitasking skills.

-Good communication skills in English & Bahasa Malaysia.

-Ability to handle confidential information with discretion. 

Skills