Job Description

The Data Entry and Purchasing Coordinator is responsible for accurate data entry, preparation of purchasing documents, supplier coordination, delivery follow-up, and maintaining complete purchasing and administrative records.   

•  Perform accurate and timely data entry for purchasing, finance, inventory, and administrative records.
•  Maintain and update supplier, purchase, quotation, and delivery records in the system.
•  Prepare and process Purchase Requisitions (PR), Purchase Orders (PO), and other procurement documents.
•  Request quotations from suppliers and assist in comparing prices, terms, and delivery schedules.
•  Coordinate with suppliers on orders, delivery status, stock availability, and documentation.
•  Follow up on pending Purchase Orders, deliveries, invoices, and supporting documents.
•  Ensure all purchasing documents are properly filed and maintained for audit and record purposes.
•  Assist in supplier registration, evaluation, and updating supplier information.
•  Check and verify purchase documents against quotations, PO, Delivery Orders, and invoices.
•  Coordinate with Finance Department on payment-related documents and supplier invoices.
•  Assist in monitoring office supplies, inventory, and project-related purchases.
•  Maintain proper documentation and records in accordance with company procedures.
•  Assist with general administrative duties when required.
•  Perform any other duties assigned by management from time to time

Job Requirements

EDUCATION

• Diploma or Degree in Business Administration, Finance, Accounting, Procurement, Supply Chain, or related field.
• Experience in data entry, purchasing, administration, or finance support is an advantage.
• Basic knowledge of PR, PO, quotations, Delivery Orders, and invoices is preferred.
• Proficient in Microsoft Office, especially Excel.

Skills