Job Description

This is a full-time on-site role for a Company Secretary Assistant/Senior based in Kepong, Bandar Menjalara. 

The Company Secretary Assistant/ Senior will assist in corporate secretarial duties, ensuring compliance with statutory and regulatory requirements. 

Key responsibilities include handling a portfolio of clients in all aspects of company secretarial works, preparing and maintaining proper records and registers, drafting minutes and resolutions, providing administrative support, and liaising with external parties such as auditors and regulatory bodies. 

Job Requirements

Professional Qualifications & Experience

• Qualified Professional: Preferrable a member of a recognized professional body (e.g., MAICSA, MIA, MACS, or LS) or possess a valid License issued by the SSM (Companies Commission of Malaysia).
• Education: A Degree in Law, Business Administration, ICSA (Institute of Chartered Secretaries and Administrators), or a related discipline.
• Industry Experience: Minimum of 1 years of experience in corporate secretarial practice (experience in a secretarial firm/service provider environment is highly preferred).
• Technical Knowledge: Deep familiarity with the Companies Act 2016 and other relevant regulatory requirements in Malaysia.

Technical Skills

• Compliance Mastery: Proven experience in handling the full cycle of Incorporation, maintaining statutory records, and managing Annual Returns.
• MBRS Proficiency: Hands-on experience with the Malaysian Business Reporting System (MBRS) for financial and non-financial filings.
• Documentation: Exceptional skills in drafting precise Directors’ and Shareholders’ Resolutions, as well as minutes for AGMs and EGMs.
• Software Literacy: Proficiency in corporate secretarial software (e.g., Superior Comsec) and MS Office Suite.

Soft Skills & Competencies

• Communication: Excellent command of English and Bahasa Malaysia (both written and spoken) to effectively consult with potential customers and stakeholders.
• Meticulousness: High level of attention to detail regarding statutory deadlines and record-keeping to ensure zero non-compliance.
• Client Management: Ability to act as a professional liaison between the company, its clients, and regulatory authorities.
• Time Management: Ability to prioritize multiple portfolios and meet strict statutory filing deadlines.

Skills