Job Description

Job Summary

This role is responsible for managing the end-to-end outgoing payment cycle. This includes verifying supplier invoices, processing staff claims, and ensuring all liabilities are recorded accurately within the accounting system.

Job Responsibilities:

• Accounts Payable Management: Handle the full spectrum of Accounts Payable (AP) functions and ensure timely processing of all outgoing payments.
• Monthly Closing: Responsible for monthly closing activities related to accounts payable, including aging analysis and bank-related reconciliations.
• Stakeholder Liaison: Able to liaise with vendors regarding payment status and coordinate with internal departments for invoice approvals.
• System Integrity: Ensure all accounting records and vendor master data are properly updated and reconciled in the accounting system.
• Invoice & Payment Processing: Responsible for the verification, coding, and processing of supplier invoices and staff reimbursement claims.
• Verification & Matching: Reconcile processed work by verifying entries and matching supplier statements against system transactions to ensure balance accuracy.
• Tax & e-Invoice Compliance: Ensure all incoming invoices meet LHDN requirements and assist in the verification of e-Invoices within the tax portal/system.
• Reporting: Prepare the monthly Creditor/Vendor Aging report and monitor outstanding liabilities.
• Dispute Resolution: Review unknown or disputed billings and process necessary adjustments or credit notes in the Oracle/accounting system.
• Ad-hoc Tasks: Assist on ad-hoc tasks and financial projects as assigned by the department head.

Job Requirements

Experience: At least 1-2 years of experience handling Accounts Payable. Fresh graduates with a strong foundation in accounting principles are welcome to apply.

• Education: Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree in Economics, Finance/Accountancy/Banking or equivalent.
• Technical Knowledge: Thorough knowledge of basic accounting procedures (Debit/Credit) and standard financial practices.
• Personal Attributes: Team player, proactive, has a good sense of responsibility, and able to work independently with minimum supervision.
• Software Skills: Proficiency in MS Excel is essential; experience with Oracle or similar ERP systems is a significant advantage.
• Preference: Preferably Junior Executives that have relevant experience or have completed an internship in Finance – General/Cost Accounting or equivalent.

Skills