Job Description

About the Role

As a Senior Executive, Accounts Payable, you will act as the operational engine of our Accounts Payable team, ensuring precise financial processing, vendor management, and strict adherence to internal controls. Reporting directly to the Assistant Manager, AP, you will manage day-to-day invoice matching, complex supplier reconciliations, and tax compliance validation (including LHDN e-Invoicing).

This role is tailored for an experienced AP specialist looking to take ownership of end-to-end disbursement workflows, mentor junior team members, and play an active role in process automation and ERP enhancement projects.

Key Responsibilities

1. High-Volume Operational AP & Financial Governance

• Execute end-to-end 3-way matching (PO, GRN, and Invoice) for trade and non-trade supplier invoices with 100% accuracy.
• Prepare weekly payment proposals, validating bank details, payment terms, and early settlement discount opportunities prior to approval submission.
• Review non-PO payment vouchers and claims against company Limits of Authority (LOA) matrices before GL posting.
• Maintain vendor master records, performing independent background verifications for new vendor creation or updates to payment details to prevent fraud.

2. Statutory & Tax Compliance (LHDN & SST)

• Verify incoming invoices for full compliance with Malaysian Sales and Service Tax (SST) and LHDN e-Invoicing standards (including UIN validation via MyInvois portal).
• Assist in generating self-billed e-invoices for imported services and cross-border transactions.
• Prepare audit support schedules, transaction samples, and ledger analysis for internal and external auditors.

3. Vendor Management & Dispute Resolution

• Perform monthly statement reconciliations for key Tier-1 suppliers to ensure zero statement-to-ledger discrepancies.
• Partner with Procurement, Logistics, and Warehouse teams to resolve invoice holds, price/quantity variance exceptions, and GRN aging issues within agreed SLAs.
• Serve as the main point of contact for strategic vendors, handling complex queries with professionalism and promptness.

4. Process Automation & Continuous Improvement

• Act as an operational SME for ongoing ERP enhancements, testing user workflows (UAT), and adopting OCR/RPA automation tools.
• Assist the AP Assistant Manager in tracking daily team KPIs (straight-through processing rates, invoice processing turnarounds, error logs).
• Guide and coach junior clerks on standard operating procedures, tax guidelines, and internal accounting controls.

Job Requirements

Requirements

Education & Professional Qualifications

• Bachelor’s Degree in Accounting, Finance, or equivalent. Progression toward professional qualifications (ACCA, CPA, MIA, or equivalent) is an added advantage.

Experience

• 3 to 5 years of hands-on experience in corporate Accounts Payable or full-spectrum financial accounting.
• Experience in high-volume, fast-paced environments (Retail, FMCG, Shared Services, or Consumer Electronics/Tech) is highly desirable.

Technical & Regulatory Acumen

• Strong hands-on proficiency with major enterprise ERP software (e.g., SAP, NetSuite, Oracle, or Microsoft Dynamics).
• Intermediate to advanced MS Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, conditional logic).
• Working knowledge of Malaysian statutory tax requirements, including SST guidelines and LHDN e-Invoicing integration rules.

Soft Skills

• Sharp attention to detail with an analytical approach to numerical reconciliation.
• Strong communication skills to manage internal cross-functional stakeholders and external vendors.
• Proactive problem-solver capability with a drive toward process improvement and automation.

Skills