Job Description

  Job Overview

We are looking for an organized, proactive, and dynamic Senior Office Administration Executive to oversee our office operations with a focus on our branch at The Glenz, Glenmarie. In this role, you will act as the main Person-in-Charge (PIC) for the branch while providing vital leadership and cross-office support. You will directly supervise our HQ receptionist team, coordinate asset tracking across multiple key business sites, and periodically travel between offices to ensure smooth workflows, safety compliance, and operational excellence.

Job Responsibilities :

• Team Leadership & Supervision: Supervise, schedule, and support the two (2) HQ-based Receptionists to ensure high-quality front-desk operations and guest registration workflows.
• Multi-Site Asset Management: Lead the company's asset tracking, inventory audits, and physical asset tagging arrangement. Actively coordinate and liaise with designated administration staff across DH, Eko Cheras, the logistics office, and outstation branches.
• Mobility & Operations Quality Control: Travel regularly between office locations to audit administrative systems, monitor workspace cleanliness, and verify that standard office workflows are executed successfully.
• Daily Branch Operations (The Glenz): Manage complete morning opening and evening closing procedures, coordinate meeting/training room bookings, and maintain premium workplace comfort.
• Facilities & Cleanliness Coordination: Supervise corporate cleaners, manage dedicated work schedules, and orchestrate routine maintenance lists (including air conditioning, water purifiers, air purifiers, and ad-hoc repairs).
• Procurement & Stock Control: Monitor, manage, and replenish essential inventory levels including corporate stationery, pantry supplies, and toiletries for The Glenz and DH Subang.
• Administrative Paperwork & Support: Verify monthly utility statements, coordinate vendor quotations with procurement, handle corporate parking access cards, print name cards, manage physical key lockers, and assist HR/IT with employee onboarding setup.

Job Requirements

  Requirements & Qualifications

• Proven experience in office administration, corporate clerical work, facilities management, or a operations role.
• Prior experience supervising junior administrative staff or front-desk receptionists is highly advantageous.
• Strong organizational skills with a clean track record in asset management, inventory tracking, or logistics coordination.
• Willingness and flexibility to travel between branch locations (The Glenz, HQ Menara Bangkok Bank, Eko Cheras, and related facilities).
• Excellent communication and interpersonal skills to seamlessly align with administrators at various outstation locations.
• Self-motivated individual capable of operating independently as a site Person-in-Charge (PIC).

Skills