We are seeking a highly organised and detail-oriented Executive, Regulatory & Governance (Registry) to support the University’s governance and regulatory functions. The role is responsible for coordinating governance-related activities, providing secretariat support for key committees, ensuring proper documentation of meetings, and maintaining compliance with institutional governance requirements.

Governance & Secretariat Support

• Coordinate and manage Board of Governors, Senate, and committee meetings from start to finish.
• Prepare meeting agendas, papers, minutes, and follow-up action trackers.
• Ensure timely circulation of meeting materials and accurate maintenance of governance records.
• Monitor and follow up on decisions and action items to ensure effective implementation.
• Maintain proper documentation and filing systems in accordance with governance requirements.

Board & Stakeholder Management

• Act as the primary liaison between the University and Board of Governors members.
• Coordinate meeting schedules, logistics, travel arrangements, and administrative matters.
• Build strong working relationships with internal and external stakeholders.
• Support communication and engagement initiatives related to governance matters.

Governance & Compliance

• Assist in the review and enhancement of governance policies, procedures, and frameworks.
• Support compliance with regulatory and institutional governance requirements.
• Contribute to continuous improvement initiatives that strengthen governance practices.

Administrative & Budget Support

• Assist with budget planning, monitoring, and administrative reporting for the unit.
• Provide operational support to ensure the smooth functioning of the Corporate Governance & Secretariat Unit.

Qualifications

• Bachelor’s Degree in Business Administration, Secretarial Studies, Management, Law, or a related discipline.
• Fresh graduates with relevant internship experience are encouraged to apply.
• Candidates with experience in secretariat, governance, administration, or higher education environments will have an added advantage.

Skills & Competencies

• Excellent written and verbal communication skills in English.
• Strong organisational and multitasking abilities.
• High attention to detail and accuracy.
• Ability to manage confidential and sensitive information professionally.
• Strong interpersonal and stakeholder management skills.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Ability to work independently while collaborating effectively with diverse teams.