Job Description

Job Summary

We are looking for a Senior Account Executive to support the Finance & Accounts team in managing the company's accounting and financial operations.

The role will handle day-to-day accounting, full-set accounts, outlet sales reconciliation, accounts payable and receivable, payroll processing, statutory submissions and month-end closing. Candidates with experience in the F&B or multi-outlet retail industry will be highly advantageous.

Key Responsibilities

Accounting & Finance

• Handle daily accounting transactions and maintain accurate accounting records.
• Manage full-set accounts, including accounts payable, accounts receivable and general ledger.
• Prepare monthly management accounts and financial reports.
• Perform bank and balance sheet reconciliations.
• Assist with month-end and year-end closing.
• Prepare payment vouchers, journal entries and supporting schedules.
• Monitor outstanding receivables and follow up on overdue payments.
• Assist with audit, tax and other finance-related matters.

Sales & Outlet Reconciliation

• Reconcile daily sales from outlets against POS records and bank collections.
• Reconcile cash, credit/debit card, e-wallet and other payment channels.
• Investigate and resolve discrepancies between sales records and bank receipts.
• Prepare outlet sales and collection reports.
• Monitor outlet expenses and petty cash transactions.

Accounts Payable & Supplier Management

• Process supplier invoices and payment transactions.
• Verify invoices against purchase orders, delivery orders and supporting documents.
• Perform supplier statement reconciliation.
• Monitor outstanding supplier balances and payment schedules.
• Liaise with suppliers regarding invoices, credit notes and payment discrepancies.

Payroll & Statutory Matters

• Prepare and process monthly payroll for outlet and office employees.
• Handle salary, overtime, allowances, incentives, commissions, claims, unpaid leave and other payroll adjustments.
• Prepare and submit EPF, SOCSO, EIS and PCB payments and related statutory requirements.
• Maintain accurate and confidential payroll records.
• Prepare payroll reports and supporting schedules.

Inventory & Cost Control

• Assist in monitoring inventory purchases and stock-related accounting records.
• Reconcile inventory purchases and usage.
• Monitor food, beverage, packaging and other operating costs.
• Assist in analysing stock and cost variances.
• Work closely with the operations and purchasing teams on inventory and cost-related matters.

Other Responsibilities

• Liaise with outlet managers and operations teams on finance-related matters.
• Ensure proper documentation and filing of financial records.
• Assist management with financial analysis and ad-hoc reports.
• Support finance-related activities for new outlet openings where required.
• Perform other duties as assigned by management.

Job Requirements

Requirements

• Diploma or Bachelor's Degree in Accounting, Finance or a related field.
• Minimum 3–5 years of relevant accounting experience.
• Experience in F&B, retail or multi-outlet operations is an advantage.
• Experience in handling full-set accounts and payroll.
• Good knowledge of Malaysian accounting and payroll statutory requirements.
• Proficient in Microsoft Excel and accounting software.
• Strong attention to detail and accuracy.
• Good analytical and problem-solving skills.
• Able to work independently and meet deadlines.
• Good communication and interpersonal skills.
• Able to work in a fast-paced environment.

Key Skills

• Full-Set Accounting
• Payroll Processing
• Outlet Sales Reconciliation
• Accounts Payable & Receivable
• Bank Reconciliation
• Inventory & Cost Control
• EPF / SOCSO / EIS / PCB
• Financial Reporting
• Microsoft Excel
• F&B / Retail Accounting

Skills