The Facility Manager is a replacement role responsible for managing the day-to-day operations of office administration, facility management, and centralized secretary services for the Directors. This role requires an individual who is organized, proactive, and skilled at multitasking in administrative support, facility oversight, and assisting executives with daily tasks. Responsibilities also include optimizing office administration processes and addressing related needs and issues.

MAIN RESPONSIBILITIES

Office Administration & Facility Managements

• Responsible for SDC-KL administrative matters and ensuring conducive working environment
• Maintaining office policies & procedures, updating as necessary to optimize workflow and productivity.
• As the focal contact point with facility management vendor, contractors and building management to address facility related issue promptly and efficiently.
• Responsible for the office supplies, equipment maintenance and procurement & sourcing activities.
• Manage facility & office administration budget & expenses, seeking cost-effective solution without compromising quality.
• Championing the reinforce of safety & health (WISE2).
• Supervise administrative staff, delegating tasks and ensuring completion with accuracy and efficiency.
• Manage logistical support for business trip. e.g. hotel, appointments and conferences and travel reservations
• To perform any additional tasks/job function as deemed fit by the Line Manager.

Procurement / PO / Vendor Management

• Responsible for ASDC Purchase Requisition generation, vendor registration and goods receive / delivery order notes
• Manage overall contract performance and ensure adherence to service level agreements by vendors.

Centrally Managed Secretary Services

• Provide comprehensive support to Directors including calendar management meeting coordination and travel arrangement.
• Handle confidential information with discretion and professionalism. Maintain confidentiality regarding the organization mattes, personal issues and sensitive information. 
• Act as a liaison between the Directors and internal/external stakeholders ensuring clear communication and follow-up on action items.

Requirement:

• At least Diploma or Degree in Business Administration / Management, or a related field
• Experience: at least 7 years in administrative and facility management support experience with exposure secretary support.
• Dedicated, innovative, resourceful, team player and able to work under pressure
• Foster an efficient, innovative and team-oriented work environment

• Excellent command of both oral and written English. Proficiency in Mandarin is an added advantage.

• Proficiency in Microsoft Office, especially with MS Excel & Power Point
• Strong organization skills
• Strong knowledge of office administration process and workflow
• Business partnering and service-oriented mindset
• Human acumen & interpersonal skills
• Attention to detail and problem solving