Job Description

Ready to learn how a software team stays organised behind the scenes? Start your internship by working with us at Datamicron Systems Sdn Bhd, where you will see how reliable administration keeps product and client work moving. This is a hands-on chance to support real operations in a small tech team and to understand how everyday admin makes an outsized impact.

As an Administration Intern you act as the teambackbone, keeping workflows tidy and timelines on track. Day-to-day you will prepare and organise documents, maintain both digital and physical records, manage office supplies and set up meeting logistics including room bookings and video calls. You will also coordinate with internal teams and external vendors, support general administrative matters, handle ad-hoc tasks and use tools like Microsoft Office and Google Workspace while reporting progress to the admin lead.

Responsibilities 

Operations & Office Management 

• Keep office supplies organised and monitor stock levels so requests are fulfilled without interrupting daily work. 
• Place basic orders with vendors, log receipts, and help track small expense records for the admin lead. 
• Maintain a tidy shared workspace and ensure meeting rooms and equipment are ready for use. 

Document & Records Management 

• Prepare, format and file documents both digitally and physically to keep records accurate and easy to find. 
• Create and update simple trackers and logs to record document status, inventory, and task assignments. 
• Scan, archive and support version control so our team can retrieve past documents quickly. 

Communication & Coordination 

• Arrange meeting logistics including room bookings, calendar invites and video call setup for internal teams. 
• Be the first point of contact for routine admin requests and route issues to the admin lead when needed. 
• Liaise with vendors and colleagues professionally and record outcomes to keep everyone aligned. 

Your Growth & Impact

• Develop practical admin skills by managing document workflows, creating simple trackers, and keeping records accurate and searchable.
• Expand your technical toolkit with hands-on use of Microsoft Office, Google Workspace, and basic inventory or ticketing tools used in daily office operations.
• Grow communication and coordination skills by liaising with colleagues across departments and managing vendor requests in a professional way.

Job Requirements

Requirements 

Qualifications & Experience 

• Currently studying Business Administration, Management, Human Resources or a related field. 
• Previous part-time admin, internship or campus office experience is a plus but not required. 
• Comfortable working in a small tech team and reporting progress to a supervisor. 
• This internship requires full time onsite and located in Kuala Lumpur (next to Pavillion KL)

Hard Skills & Knowledge 

• Proficient with Microsoft Office and Google Workspace for document creation and spreadsheets. 
• Familiarity with calendar management and video meeting platforms such as Zoom or Google Meet. 
• Basic data entry, simple tracker creation and a willingness to learn inventory or ticketing tools used by the team. 

Soft Skills & Qualities 

• Organised and detail oriented so records stay accurate and tasks are completed on time. 
• Clear communicator who asks questions when unsure and keeps colleagues updated on progress. 
• Willing to learn, take initiative on small tasks, and help the team by pitching in where needed.

Skills