Job Description

Are you highly organized professional who thrives in a fast-paced, premium financial environment?

Our client, a prestigious regional Private Equity firm headquartered in Singapore, is looking for a proactive and polished Executive Assistant to anchor their Kuala Lumpur Office. In this role, you will be the organizational backbone for key senior executives, ensuring their days run seamlessly.

If you have a background in finance or corporate support and carry yourself with the utmost professionalism, this is an incredible opportunity to build your career with a top-tier regional firm!

What You Will Do (Core Responsibilities)

• Strategic Executive Support: Mastermind complex calendar management, ensuring senior executives are perfectly scheduled, prepared, and on time for all engagements.  
• Global Travel Coordination: Seamlessly arrange end-to-end travel itineraries, including international flight schedules, hotel accommodations, and ground transport.  
• Event & Project Coordination: Assist in the meticulous planning and flawless execution of key company events, meetings, and corporate gatherings.  
• Office Management & Operations: Oversee daily office administration, manage essential supplies, and ensure the KL office reflects the firm's premium standards. 
• Management Coverage: Step up to provide seamless support and cross-functional cover for the Executive Office Manager during any absences.  

Job Requirements

Who We Are Looking For

• The Experience: You have 3 to 5 years of proven Executive Assistant experience, specifically supporting C-level or Senior Management.  
• Industry Bonus: Previous experience within Private Equity, Investment Banking, or the wider Corporate Finance industry is highly preferred!  
• The Communicator: You possess absolute fluency in both English and Mandarin (Chinese) to effectively communicate with regional stakeholders and the Singapore HQ.  
• The Professional: You are impeccably well-groomed, highly articulate, and carry yourself with the high level of professionalism expected in a top-tier financial institution. 
• The Vibe: You are proactive, detail-oriented, and can anticipate the needs of your executives before they even have to ask.  

Skills