Job Description

 Pre-Event (Planning):

• Assist in vendor and supplier coordination.
• Help create event documents / proposals and fulfill clients' needs.
• Assist in marketing planning and pre-event execution

On-Site Event Execution:

• Monitoring setup and breakdown of event spaces.
• Provide on-site support and ad hoc problem-solving 
• Assist in managing event equipment and ensure on-site event is going as planned.
• Ad-hoc task assigned by the manager. 

Post-Event Wrap-Up:

• Assist with post-event breakdown.
• Assist in collecting feedback and data for post-event reporting and analysis.
• Support the team with administrative tasks to close out events.

Job Requirements

 Experience & Education:

• A minimum of 1 year of professional experience in event operations, event management, or a related hospitality role. Fresh graduates are welcome too!
• A Bachelor's degree or Diploma in Event Management, Hospitality, Business Administration, or a relevant field is preferred. 

Technical & Operational Skills:

• Project Management Skills: Demonstrated ability to manage multiple event projects simultaneously, from brief to breakdown, within timeline and budget constraints.
• Vendor & Logistics Management: Experience in sourcing, negotiating with, and managing vendors (e.g., venues, AV, catering, logistics). Excellent understanding of event logistics and floor plan coordination.
• Technical Proficiency: High proficiency in Microsoft Office Suite (especially Excel for budget tracking and PowerPoint for client decks).  

Key Competencies & Personal Attributes:

• Problem-Solver: Proactive to troubleshoot and make quick, effective decisions under pressure during live events.
• Attention to Detail: A keen eye for detail in all aspects of event planning and execution, ensuring every element meets quality standards.
• Communication & Interpersonal Skills: Excellent command of English and Bahasa Malaysia, Chinese is a plus!
• Resilience & Flexibility: The ability to thrive in a fast-paced, high-pressure environment. Must be fully flexible and available to work irregular hours, including evenings, weekends, and public holidays, as required by the event schedule.
• Leadership & Teamwork: While a team player, must also demonstrate the ability to lead on-site crews, volunteers, and junior staff effectively.

Practical Requirements

• Transportation: Must possess own transportation and be willing to travel for on-site event support.

Skills