Job Description

The World's Largest Sports Retailer is recruiting passionate sports people to join our IT Team as Project Manager. 

We believe people are at the heart of our business, we believe innovation is endless and we believe freedom to decide and act is vital in building a strong workforce.

Game changers and sports enthusiasts, our doors are wide open for you!

Job Objective:

As a Project Manager - IT, you'll be the driving force behind our key projects, working closely with business leaders and cross-functional teams to define, plan, and execute project strategies. Your expertise in project management will ensure our concepts are delivered on time, within budget, and to the highest quality.

1. Project Initiating and Planning

• Initiate the project in cooperation with the business leader and/or relevant BU manager, and identify the project team members. 
• To develop and maintain the project management plan including the project breakdown (Initiate the lessons learned document to be completed during the whole project life cycle).
• Collect the business needs and requirements from the BU leader.
• Initiate the functional case document in cooperation with the business representative, the experience leader (if any), the digital technical team and/or Technical Program & Project Manager (TPM)
• Ensure that technical requirements are defined as per standards, along with relevant BU.
• Design the acceptance and testing plan with the project team members
• Prepare the project implementation, the roll out strategy, the training and communication plan.
• Initiate the lessons learned document to be completed during the whole project life cycle.

2. Project Budget & Cost Management

• Identify the budget and the ROI during the project initiation phase in cooperation with the business representative, the finance controller, the program manager and the impacted portfolio manager(s).
• Monitor and provide regular updates on the costs and value creation metrics to the stakeholders during governance meetings.
• Collect and analyze any potential budget change required by the governance on the whole project scope.
• Escalate any budget and costs deviation, elaborate and propose a mitigation plan accordingly.
• Leading the procurement part (3td party items…etc).

3. Project Executing & Monitoring

• Prepare and conduct weekly follow-up meetings with the project core team members including formal minutes of meeting.
• Prepare the list of the needed decisions and possible scenarios with their impacts and lead project Steering Committee (SteerCo).
• Ensure capacity planning for the project.
• Ensure execution of change plan.
• Coordinate the testing and acceptance plan execution.
• Coordinate the implementation and roll-out strategy execution, the training and communication actions.
• Distribute the information to the identified stakeholders based on their individual role and responsibility.

4. Project Risk & Issue Management

• Identify, analyze and maintain the project's risk log.
• Identify and analyze issues including immediate impacts on the project.
• Initiate and coordinate the responses (mitigation, cancellation, transfer…etc) to the risks and issues.

5. Project Scope Change Management

• Identify the scope changes with the project team members during the whole project life cycle.
• Report each change request within a formal document to get the approval of the scope changes and related impacts (scope, time, costs, quality) by the project governance.

6. Stakeholder Management

• Define and validate with all stakeholders the roles and responsibilities/RACI.
• Foster collaboration within the project team and with stakeholders outside the project.
• Communicate project progress and challenges to stakeholders, and manage stakeholders’ expectations.
• Work with stakeholders to resolve conflicts and ensure projects objectives are achieved.

7. Project Closing

• Prepare and conduct a closing meeting with the project team members to share the holistic project metrics at completion and review all lessons learned.
• Identify the potential pending actions and develop a plan for the transition to BAU where applicable.
• Verify and archive all project deliverable documents according to the formal project management structure and naming convention.

Job Requirements

• Outgoing and sporty demeanor
• Required qualification: Minimum of a degree in IT or a related field
• Minimum of 3 years' experience in project management, with a comprehensive understanding of the entire project lifecycle
• Experience in launching new sites is a plus
• Skilled in G-Suite, Microsoft Project, and AUTOCAD
• Familiarity with any Project Management Frameworks & tools, and capacity to interpret drawings and diagrams
• Fluent in both English and Bahasa (spoken and written)
• Strong communicator capable of engaging diverse stakeholders and promoting a collaborative atmosphere
• Proven track record of managing budgets, schedules, and project scope efficiently
• Dynamic, organized, and self-sufficient
• A collaborative team member who is open-minded and takes personal responsibility
• Able to adhere to strict deadlines
• A creative thinker with excellent problem-solving capabilities and a proactive mindset in overcoming challenges
• Willing to collaborate effectively during peak times/retail hours (weekends and holidays)

Skills