Job Description

Job Description:
We are seeking an organized and proactive Administrative Assistant to join our interior design team. This role is essential in ensuring smooth day-to-day operations by handling administrative tasks, issuing invoices and receipts, and preparing quotations for our clients. If you have a keen eye for detail, excellent organizational skills, and a basic understanding of accounting, we encourage you to apply.

Responsibilities:

• Perform general administrative duties such as answering calls, managing correspondence, and maintaining office supplies.
• Issue invoices, receipts, and other financial documents in an accurate and timely manner.
• Prepare and manage quotations for clients based on project specifications and design proposals.
• Maintain organized records of financial transactions and client interactions.
• Liaise with clients, suppliers, and contractors to ensure timely communication and follow-up.
• Assist in coordinating schedules, meetings, and appointments for the team.
• Support minor accounting tasks, including tracking expenses and managing petty cash.
• Collaborate with team members to ensure smooth project workflows and administrative efficiency.
• Handle ad-hoc administrative and operational tasks as assigned.

Job Requirements

Requirements:

• Proven experience in an administrative or clerical role.
• Basic knowledge of accounting principles and familiarity with invoicing systems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic accounting software.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks effectively and meet deadlines.
• Good written and verbal communication skills.
• Team player with a positive attitude and strong interpersonal skills.
• Prior experience in the interior design industry is an advantage but not required.

Skills