Job Description

1) Assisting Senior Purchasing Cum Admin Executive in day-to-day operation.

2) Create and maintain general purchase orders and ensure pricing and delivery dates are being met.

3) Supporting purchasing activities such as tracking orders and ensuring timely delivery, reviewing deliveries against the orders, tracking the status of any orders, etc.

4) Deal with non-supplied, under orders, orders, and damaged goods.

5) Follow up with suppliers on backorders and confirm the estimated time of arrival.

6) Maintaining supplier database, purchase records, and related documentation. Ensure that systems are kept up to date with the most current procurement information

7) Interact with the suppliers on a day-to-day basis.

8) Maintain updated records of invoices and contracts.

9) Liaise with warehouse staff to ensure all products arrive in good condition.

10) Working with warehouse staff to compare deliveries with purchase orders to identify discrepancies.

11) Support day-to-day administration, purchasing of stationers, office equipment, office general items, etc.

12) Filing and keeping track of documents.

13) Produce and maintain reports.

Job Requirements

• Candidate must possess at least a Diploma or Advanced/Higher/Graduate Diploma or equivalent.
• At least 1 year of working experience is required for this position.
• Familiar with procurement software and Microsoft Excel.
• Able to work and communicate effectively with internal and external parties.
• Fast learner, independent and self-motivated.
• Language: Must fluent in English, Bahasa Malaysia and Mandarin.
• Experience in retail operation business will be an added advantage.
• Able to start work immediately. 
• Moving soon to our new corporate office in Subang USJ 1.

Skills