Job Summary

Provide clerical support on daily activities execution related to country/Business Unit/central services administration and business support functions (e.g. office administration, office equipment and supplies upkeep management and cost/tender management, etc.)

General Responsibilities

• Support superior in managing day-to-day operating expenditure against operating budgets to ensure efficient usage of resources
• Update content/changes to organization’s administration and support services policies and procedures on a periodical basis
• Support activities related to administration and support services delivered to business operations in accordance to agreed service level standards
• Assist superior in implementing continuous improvement activities on administration and support services delivered to operations
• Collate, document and prepare reports on budget, cost control administration and support services delivered
• Support superior in executing tracking tools and generating periodical reporting on effectiveness of administration and support services offered
• Provide administration support on department initiatives and programs
• Record findings and prepare maintenance reports (e.g. office supplies, office equipment inventory details, tender documentation, etc.)
• Escalate complaints and requests raised by employees/departments to superior

Functional Skills and Knowledge

• Demonstrate basic knowledge of principles and techniques of administrative management (e.g. lean 6-sigma best practices, etc.)
• Demonstrate basic analytical skills and attention to detail
• Demonstrate basic experience in analyzing data and understanding business implications
• Demonstrate proficiencies in office productivity tools (e.g. Excel, Word and PowerPoint)
• Demonstrate fluency in local language and ideally in English, both written and spoken

Education

Certificate/Diploma in Business Administration, or equivalent