Job Description
Description: Job summary:
- Manage and carry out the whole spectrum of company secretarial duties to ensure efficient running of meetings and compliance with local laws, regulations and disclosure requirements.
Job Requirements:
- Manage departmental operating budgets and costs according to annual allocation to ensure efficient usage of resources, where applicable
- Convene and manage Annual General Meetings (AGMs)/key meetings to ensure effective running of meetings
- Advise senior management on relevant disclosures and procedures, facillitate information preparation and formally lodge disclosures to comply with local company/securities laws and regulations
- Highlight potential conflicts of interest and situations of non-compliance with company/securities laws and regulations, including recommendations to ensure proper issues resolution
- Maintain and update the register of shareholders to ensure upkeep of records in accordance with country laws and regulations
- Maintain and update statutory records including company registers, resolutions, minutes and returns in compliance to Companies Act 2016
- Communicate to key stakeholders and shareholders (e.g. emails, phone calls, drafting of circulars to shareholders, etc.) to keep them informed of meetings and the next steps
- Partner with internal stakeholders on matters related to company/securities laws and regulations to ensure compliance with such laws
- Liaise with external parties (e.g. registrar of companies, local regulators, stock exchanges, etc.) on disclosure submissions in line with local laws and regulations
- To prepare and organize Board and Members’ meetings
- To prepare pre and post meetings of the Board of Directors
- To prepare Minutes of Meetings for Board Meeting and key meetings (which include Audit Committee Meetings and Nomination and Remuneration Committee Meetings)
- To prepare and lodge statutory return and documents to SSM
- Responsible for the preparation of resolutions and other corporate secretarial documents
- To prepare Annual Report and Circulars to shareholders of the Company
- To ensure compliance with Companies Act, Bursa Listing Requirements, and other relevant legislations
- To update the database containing corporate information and documents of entities
Job Requirements:
- ICSA qualification or its equivalent
- Degree in Law/Business Studies is an added advantage.
- Minimum eight to ten years’ experience in a Co-Sec role
- Minimum two to three years’ experience in a managerial capacity
- Experience doing company secretarial work in an organization of similar size is preferred.
- Demonstrate sound knowledge in the principles of law governing meetings, company/securities laws, regulations and procedures, disclosure requirements of local regulators, etc.
- Demonstrate fluency in English (both written and spoken). Proficiency in any other language is an additional asset.
- Demonstrate ability to handle highly sensitive and confidential information with integrity.
- Demonstrate proficiency in Microsoft Office suite
