Job Description

This is NOT a Finance or Accounting role.

We’re a boutique creative agency working with global beauty brands.
We’re looking for a highly organised, detail-strong fresh grad who brings structure, accuracy, and discipline to fast-moving client work — powered by AI.
This role is about timelines, readiness, coordination, and execution hygiene.

• Create, manage, and track project timelines across multiple deliverables.
• Ensure asset readiness — correct versions, formats, naming, and approvals.
• Coordinate approved ads for media submission, ensuring all materials are final, accurate, and delivered on time for launch.
• Track approval status and media deadlines so nothing misses cut-off.
• Proofread content in English & Bahasa before client and media submission.
• Organise client feedback into clear, actionable tasks.
• Prepare meeting minutes, recaps, and follow-ups.
• Track task status using tools like Notion, ClickUp, Sheets.
• Attend shoots — support production days, track deliverables, ensure shotlists and assets are covered.
• Use AI tools to summarise meetings, organise feedback, build trackers, and improve accuracy.

Job Requirements

You’ll Thrive Here If You Are 

• Diploma/Degree in Marketing, Communications, or related.
• Highly organised — you like structure, checklists, and control.
• Detail-focused — you catch mistakes before they go out.
• Comfortable with operations & coordination, not just ideas.
• AI-friendly — ChatGPT and similar tools are part of your workflow.
• Strong in English & Bahasa (written + spoken).
• Reliable, calm, and responsive in a fast-paced agency environment.
• Comfortable attending shoots and working with creatives, producers, and clients.
  

Not a Fit If You…

• Dislike admin or timelines
• Are careless with details
• Avoid follow-ups or deadlines
• Don’t use AI tools
• Expect purely creative work 

Skills