Job Description

We are looking for a detail-oriented and proactive Logistics Admin Assistant to support our daily operations. This role is ideal for someone who enjoys working with data, ensuring accuracy, and coordinating between teams to keep operations running smoothly.

You will play a key role in managing delivery documentation, billing processes, and operational tracking—ensuring everything is accurate, timely, and well-organized.

• Prepare Delivery Orders (DO) for all outgoing deliveries.
• Issue Invoices to customers according to completed jobs and company billing cycle.
• Ensure details in DO and Invoice (rates, locations, quantities, job number) are accurate before submission.
• Track Pending DO, Pending Invoice, and follow-up on missing POD for billing.
• File DO, Invoice, and supporting documents systematically (softcopy & hardcopy).
• Receive and track all workshop invoices, including repair, maintenance, tyre and service bills and save invoices into the correct softcopy folders with proper naming format.
• Follow up with workshops for missing or unclear invoices.
• Assist in updating delivery status, driver information, loading/unloading times.
• Communicate with customers and drivers for basic updates when required.
• Proficient in Microsoft Office (Excel, Word).
• Comfortable communicating through phone, WhatsApp, and email.
• Good communication skills (Bahasa Malaysia & English).
• Team player with a positive working attitude.
• Willing to learn and adapt to new tasks

Job Requirements

REQUIREMENTS

• Minimum SPM, Diploma in Business Administration,Logistic, or related field.
• Fresh graduates are welcome; 1–2 years in administration is an advantage
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Good communication skills, strong organizational, and time management skills.
• Detail-oriented with good problem-solving abilities.
• Ability to multitask and work under pressure in a fast-paced environment.
• Able to work independently and as part of a team.
• Willing to learn about logistic processes.
• Proactive and resourceful with strong sense of responsibility.
• Flexible and adaptable to changes in logistic schedules.
  
   

BENEFITS

• Monthly salary RM1,700 – RM2,300
• 12 days annual leave
• Beneficial Leaves such as Compassionate leave, Birthday Leave & etc.
• Annual bonus and increment based on performance.
• Long Service Award
• Staff Discount
• 7.5 Flexible Working hours
• Recreational & Engagement Activities
• Training provided
• Free Parking

Skills