Job Description

 Purchasing & Canvassing

•   Source and evaluate suppliers for goods and services required by shore and onboard operations
•   Conduct price canvassing and comparative analysis to ensure value-for-money procurement
•   Prepare and issue Purchase Orders (POs) in accordance with company policies
•   Monitor delivery timelines and coordinate with internal stakeholders for order fulfillment

Vendor Management

•   Maintain and update vendor master data, including banking and statutory details
•   Evaluate vendor performance and compliance with contractual terms
•   Facilitate onboarding of new vendors, ensuring documentation and due diligence are complete
•   Resolve vendor disputes and coordinate payment-related queries with Accounts Payable

Fixed Asset Register Management

•   Maintain and update the Fixed Asset Register for shore and onboard assets
•   Tag and track assets across locations, ensuring proper classification and depreciation
•   Coordinate asset additions, disposals, transfers, and write-offs with relevant departments
•   Support periodic asset audits and reconciliation with physical inventory

SOP Drafting & Documentation

•   Draft Standard Operating Procedures (SOPs) for procurement workflows, vendor onboarding, and asset management
•   Submit SOPs for review and approval by the Finance Manager 
•   Maintain updated documentation aligned with internal controls and statutory requirements
•   Ensure SOPs are accessible and communicated to relevant stakeholders

Reporting & Analysis

•   Generate procurement reports, vendor spend analysis, and asset movement summaries
•   Identify cost-saving opportunities and process improvements
•   Assist in budgeting and forecasting for capital expenditures and procurement needs

General Finance Task Support

•   Support finance team with ad hoc tasks such as invoice verification, journal entries, and reconciliations
•   Assist in month-end closing activities and audit preparations
•   Collaborate with finance colleagues to ensure alignment across purchasing and accounting functions 

Job Requirements

 Education & Experience:

• Diploma or Bachelor’s degree in Procurement, Finance, Business Administration, or related field
• Familiarity with ERP systems (e.g., SAP, NetSuite, SunSystems, Odoo) and asset tracking tools
• Experience in hospitality, maritime, or multinational environments is an advantage

Skills & Competencies:

• Strong negotiation and vendor engagement skills
• High attention to detail and organizational ability
• Proficiency in Microsoft Excel and procurement systems
• Knowledge of fixed asset accounting and lifecycle management
• Effective communication and cross-functional collaboration
• Ability to draft clear, compliant SOPs for operational consistency

Skills