Job Description

About the Role

We are looking for a proactive and people-oriented HR & Admin Executive to join our team!

In this role, you will be responsible for supporting day-to-day HR operations, strengthening employee relations, and ensuring smooth office administration.

We believe a great workplace is built on strong relationships, open communication, and a positive working environment. If you enjoy working with people, are well-organised, and can balance HR responsibilities with operational efficiency, we'd love to hear from you!

Key Responsibilities

HR Operations & Administration

• Manage employee lifecycle processes, including onboarding, probation confirmation, and offboarding.
• Coordinate with Singapore HQ on HR matters, policies, and operational alignment.
• Support performance appraisals, employee feedback, training coordination, and internal HR communications.
• Implement HR policies and procedures in compliance with Malaysian employment laws and regulations.
• Assist with payroll preparation, attendance tracking, and HR system updates.
• Assist with attendance tracking, and HR system updates.
• Maintain accurate and confidential employee records and HR documentation.
• Administer employee leave, benefits, and insurance matters.

Employee Relations & Engagement

• Serve as the main point of contact for employee enquiries, concerns, and HR-related matters.
• Support employee relations matters and workplace conflict resolution professionally and confidentially.
• Plan and coordinate employee engagement activities to promote a positive and inclusive workplace culture.
• Foster effective communication and strong working relationships between employees and management.

Office Administration

• Oversee daily office operations, including office maintenance, supplies, and pantry management.
• Coordinate with external vendors and service providers for office-related requirements.
• Arrange business travel, accommodation, and other administrative matters when required.
• Coordinate IT-related requests and troubleshooting with the relevant service providers.
• Ensure a well-organised, efficient, and comfortable office environment.

What We're Looking For

Someone who is more than just an HR administrator — a dependable team player who genuinely enjoys working with people, takes initiative, and contributes to building a positive workplace culture.

If you're passionate about people and enjoy making a difference in the workplace, we'd love to have you on our team. Apply now!

Job Requirements

• Diploma or Degree in Human Resources, Business Administration, or a related discipline.
• Minimum 2–3 years of relevant HR experience, preferably with exposure to generalist HR functions and office administration.
• Good understanding of the Malaysian Employment Act 1955 and local employment regulations.
• Strong interpersonal and communication skills, with the ability to engage employees at all levels.
• Approachable, empathetic, professional, and able to handle confidential matters with discretion.
• Well-organised, detail-oriented, and capable of managing multiple priorities.
• Experience in payroll processing and HR management systems will be an added advantage.
• Must be able to work independently, take full ownership of HR and administrative responsibilities, and manage daily operations with minimal supervision.

Skills