Job Description

We are looking for a proactive and detail-oriented HR & Admin Intern to join our Malaysia team. This internship provides hands-on exposure to HR operations, employee engagement, and office administration. The successful candidate will support day-to-day HR and administrative activities while gaining practical experience in a professional working environment. 

HR Operations & Administration

• Assist with employee onboarding, probation confirmation, and offboarding processes.
• Support the preparation and maintenance of employee records, HR documentation, and personnel files.
• Assist with attendance tracking, leave administration, and HR system updates.
• Support payroll preparation by compiling and verifying attendance, leave, and other relevant information.
• Assist in coordinating employee performance appraisals, training sessions, and internal HR communications.
• Provide administrative support to ensure smooth daily HR operations.
• Handle employee information with strict confidentiality.

Employee Relations & Engagement

• Assist in planning and organising employee engagement activities and company events.
• Support internal HR communications, announcements, and employee-related initiatives.
• Assist in responding to general employee enquiries and directing matters to the relevant personnel.
• Contribute to maintaining a positive and inclusive workplace environment.

Office Administration

• Assist with daily office administration, including office supplies, stationery, and pantry management.
• Support office maintenance coordination and liaise with external vendors when required.
• Assist in arranging business travel, accommodation, and other administrative matters.
• Coordinate meeting arrangements, document preparation, and general office-related requests.
• Perform other ad hoc HR and administrative duties as assigned.

Job Requirements

• Currently pursuing a Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Good written and verbal communication skills.
• Organised, detail-oriented, and able to manage multiple tasks.
• Willingness to learn and take initiative.
• Able to handle confidential information professionally.
• No prior working experience required.

Skills