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This job is for an Executive Admin Assistant in Malaysia. You might like this job because you’ll manage attendance data, assist HR tasks, coordinate phone lines, and help with stationery needs—all while supporting your team’s daily operations!
Undisclosed
No.113, Bandar Stargate, Lebuhraya Sultanah Bahiyah, Alor Setar, Kuala Lumpur
Job Description
1. Attendance Management • Manage weekly uploads of attendance data from time attendance devices to the HRMS. • Print employee attendance records monthly to support payroll processing. • Set up work hours and shifts in the HRMS based on staff work locations. • Generate absence reports for all DXN Group staff twice a month. • Register biometric data (ID, fingerprint, face scan) for new employees in attendance devices. • Create staff ID profiles for new interns in the HRMS. 2. HRMS Administration • Set up and maintain approval structures in HRMS according to reporting lines. • Provide login credentials for new staff to access HRMS. 3. Telecommunication Management • Handle the addition and termination of phone lines. • Manage mobile phone requests, contract renewals, and prepare necessary documentation such as Letters of Request (LOR). • Coordinate approvals from the Director and liaise with service providers. 4. Stationery Management • Coordinate with the Purchasing Department for stock ordering. • Monitor, maintain, and distribute stationery stock to designated PICs. 5. Telephonist Duties • Manage incoming and outgoing calls and direct them to the appropriate departments. • Ensure all phone lines are functioning properly and liaise with contractors or providers for repairs. • Prepare and update internal phone extension lists regularly. 6. General Support • Perform ad hoc tasks assigned by the superior from time to time.
Job Requirements
• Diploma or Degree in Human Resource Management, Business Administration, or a related field. • Strong organizational and communication skills. • Good attention to detail and ability to multitask. • Basic computer literacy and familiarity with office software. • Fresh graduates are encouraged to apply.
Company Benefits
Monetary Rewards
Our employees get to enjoy monetary rewards when they make sales!
Family-Like Culture
We treat everyone at DXN like family and we have a close working culture!
Annual Company Events
DXN employees get to have fun with company trips, annual dinners and more.
Additional Info
Company Activity
Last active - 1 week ago
Experience Level
0 - 10 Years of Experience
Company Profile
