Job Description

Compensation & Benefits

• Processes staff compensation and payroll accurately and in a timely manner;
• Ensures that proper documentation is maintained to support payroll processing for approval and audit checks;
• Ensures the timely update and accuracy of staff personal, compensation and other information in the electronic system;
• Caries out monthly submission of statutory contributions before stipulated datelines;
• Preparation and issuance of HR related letters and report (Confirmation letters/resignation letter/memo/updates new staff listing/resignation listing/directory listing);
• Maintains staff personal files;
• Assists in following up of staff annual appraisal report submissions and updating;
• Assists in processing staff insurance claims (Submission/file/follow-up);
• Takes care of medical insurance affairs of employees; updates insurance company of new additional members and deletion of members for medical and insurance coverage;
• Monitors the leave applications of staff.

Recruitment

• Supports the company strategy in talent sourcing and hiring for the entities assigned;
• Analyses and selects proper recruitment channels to hire good caliber candidates and manage recruitment costs;
• Conducts shortlisting of candidates and follow up interviews with hiring managers;
• Prepares job offer package and seeks required approvals prior to job offers being made;
• Follows through on employment contract preparation and signatures;
• Follows up on candidates onboarding process such as creating email accounts, name cards, employee ID, personal files, update of information in HRSM, etc;
• Facilitates on-boarding process such as orientation of new staff;

Employee Relations

• Understands and aligns HR policies and practices with business needs.
• Provides HR policy guidance and interpretation and acts as a change agent.
• Work with HODs in identifying talents; retain and groom them.
• Supports business unit in workforce planning and redeployment.
• Works closely with management and employees to improve work relationships, build engagement and performance.

Training and Development

• Work with line managers in identifying training needs;
• Arrangement, coordination and documentation of all undergoing and upcoming trainings;
• Knowledge of HRDCorp claimable training procedures to apply grant and claim submission. 

Foreign Worker Management

• Carries out work permit applications, renewals and cancellations of foreign workers in a timely manner;
• Manage foreign worker-related matters such as FOMEMA medical check-ups, permit renewals, and hostel arrangements.
• Purchases air tickets for workers;
• Maintains and updates workers records in HRMS, HR folder and personal files;
• Handles on-boarding of foreign workers including offer letter preparation and conduct of orientation training;
• Performs monthly payroll computation of foreign workers including normal pay, allowances, overtime pay, salary advances and deductions for workers; inputs data entry into payroll system and other records;

Office Administration

• Oversee office operations, including utility payments and procurement of office supplies.
• Support ad-hoc HR and administrative tasks as required.
• To assist in internal and external audit.
• To undertake any ad-hoc tasks/ projects pertaining to HR and administrative duties as and when required.

Job Requirements

• At least Diploma/Degree holder in Human Resources, Business Administration or any other equivalent qualifications
• Preferred candidate with at least 1-3 years experience in HR
• Fresh graduates are welcome to apply
• Preferred candidate with positive attitude, willing to learn
• Must possess own transport, able to travel to Government authority department example Immigration Shah Alam, Putrajaya, PERKESO Putrajaya, etc. 

Skills