Job Description

Job Responsibilities

1. Case Investigation & Disciplinary Actions

• Conduct investigations into employee misconduct, gather evidence, and prepare reports.
• Handle disciplinary cases, including issuing show cause letters, suspension letters, warning letters, dismissal letters and termination notices.
• Ensure compliance with company policies and labor laws in all disciplinary matters.

2. Domestic Inquiry (DI) Management

• Act as the Prosecuting Officer (PO) or Secretary in Domestic Inquiries.
• Prepare charge sheets, compile evidence, and present cases during DI proceedings.
• Ensure DI procedures are conducted fairly and in compliance with labor laws.
• Draft DI minutes and reports for management’s decision-making.

3. Memo & Documentation

• Draft memos, circulars, and official communications related to Human Resources.
• Maintain accurate records of disciplinary cases and investigation findings.
• Prepare reports on disciplinary trends and recommend preventive measures.

4. Employee Grievance Handling

• Address employee complaints and grievances in a fair and professional manner.
• Provide guidance to employees and management on conflict resolution.
• Mediate disputes to foster a positive working environment.

5. Compliance & Legal Advisory

• Assist in updating internal policies to align with labor regulations.
• Liaise with external legal advisors when necessary for industrial relations matters.

6. Other Responsibilities

• Conduct training sessions for employees and managers on industrial relations matters.
• Support the HR team in policy implementation and workplace ethics programs.
• Perform any other related duties as assigned by management.

Job Requirements

Education & Qualification

• Must hold a degree in any academic discipline with a minimum CGPA of 3.0.
• SPM Results:

 i. Must obtain at least Credits in all subjects.

 ii. Must have at least one A in SPM English, Bahasa Malaysia, or Mathematics.

Relevant Experience & Years of Service

No work experience is required. However, if experienced, she must not be a job hopper and must have stayed in a company for at least two (2) years.

Technical Skills, Professional Knowledge & Competencies

• Proficiency in Computer literacy;
• Good Time Management skills; and
• Writing skill (Bahasa Malaysia & English).

Skills