Job Description

JOB PURPOSE

To support the project team in managing and coordinating project documentation for the Large-Scale Solar (LSS) project, ensuring proper record-keeping, timely submissions, and smooth documentation flow between engineers and stakeholders.

KEY RESPONSIBILITIES

• Assist in the preparation, compilation, and maintenance of project documentation including reports, drawings, permits, and correspondences
• Ensure proper filing, organization, and version control of both softcopy and hardcopy documents
• Support the project team in document submissions to clients, consultants, and relevant authorities
• Track and monitor document status, approvals, and deadlines, ensuring timely follow-ups
• Coordinate with engineers and cross-functional teams to gather required documentation and information
• Provide administrative support including meeting coordination, scheduling, and minutes taking
• Maintain accuracy, completeness, and confidentiality of all project records
• Ad hoc projects and general support when required by supervisor / management including to follow all site safety rules, procedures, and toolbox meeting requirements and report any unsafe conditions or practices observed on site.

Job Requirements

JOB COMPETENCIES REQUIREMENT

• Excellent communication skills, both verbal and written, with the ability to collaborate effectively within multidisciplinary teams.
• Able to follow instructions and work under supervision.
• Good critical thinking and problem-solving skills to identify and resolve project-related challenges.
• Able to work independently in a fast-paced environment.
• Self-driven, resourceful and proactive in finding solutions and meeting company objectives.
• Proficiency in MS Office (in particular Word, Excel and PowerPoint).

MINIMUM ESSENTIAL QUALIFICATIONS

Formal Education : Currently pursuing a Diploma or Degree in Business Administration, Management, or related discipline.

Skills / Knowledge/ Qualifications

• Fluency in English language (Mandarin or Bahasa Malaysia is an added bonus).
• Proficiency in MS Office (in particular Word, Excel and PowerPoint).
• Willing to be based in Kulai, Johor
• Internship period for at least 3 months up to 6 months starting early May 2026

Skills