Job Description

About the role

As an Office Assistant, you will play an important role in supporting day-to-day office operations and ensuring that the workplace runs smoothly and efficiently. Your scope covers office supplies, access management, facilities maintenance and vendor coordination.

About you

• Mandatory: Fluency in Bahasa Indonesia (if required)
• Good command of English, Mandarin and Bahasa Malaysia.
• Minimum Diploma, Degree, Professional Certificate or equivalent qualification.
• 2–3 years of relevant experience in office administration, facilities management, office supplies, vendor coordination or general administrative matters.
• Good communication and organisational skills.
• Good numerical skills with the ability to identify errors, discrepancies and inconsistencies.
• Able to multitask, prioritise responsibilities and work independently with minimal supervision.
• Proactive, responsible and resourceful, able to resolve issues effectively with a strong sense of urgency.
• Good interpersonal and coordination skills.
• Well-organised, detail-oriented and willing to learn.

Job Requirements

Key responsibilities

• Oversee the day-to-day operations of the office to ensure a smooth, efficient and well-maintained working environment.
• Handle general administrative and operational tasks to support daily office activities.
• Manage inventory of office supplies, stationery, equipment and pantry/snack items, including monitoring usage, replenishing stock and ensuring sufficient availability.
• Manage the office access card system, including maintaining access records and handling the issuance, activation and deactivation of access cards for new and departing employees.
• Coordinate office repairs, maintenance and servicing, and liaise with relevant service providers and vendors when required.
• Liaise with vendors and service providers regarding office maintenance, supplies, utilities and other operational matters.
• Ensure utility bills and other office-related payments are processed in a timely manner to avoid service disruptions.
• Handle incoming mail and courier deliveries, including distribution to the relevant departments or employees.
• Coordinate with various departments to support their office and operational requirements.
• Assist with other ad-hoc administrative and office-related tasks as required.

Benefits

• EPF, SOCSO & EIS contributions
• Annual leave & sick leave
• 5-day work week (Monday – Friday)
• Convenient public transport access – within walking distance of MRT
• Dynamic and fast-paced working environment
• Team building activities, employee pantry, snacks, beverages and other workplace benefits

Skills