Job Description

• Manage and maintain the Quality Management System (QMS), including ISO documented information,
• Product Certification documentation, Technical Files, Artwork Files, films, labels, sticker and quality records to ensure compliance with regulatory and company requirements.
• Coordinate quality-related activities involving QA, Production, and external certification bodies to support product compliance and continuous improvement initiatives.
• Support QAQC Manager in certification body, audit coordination, certification activities, and departmental improvement projects.
• Monitor, maintain, and manage the validity of product certifications, approvals and applicable standards to ensure continuous compliance with regulatory, certification, and customer requirements.
• Control, maintain, and distribute ISO documented information, procedures, work instructions, records, and Technical Files in accordance with established document control procedures.
• Coordinate the preparation, submission, updating, and maintenance of Product Certification documentation and regulatory compliance records.
• Coordinate the renewal, updating, and registration of licenses, certifications, standards, and regulatory documents, including maintaining an up-to-date tracking system for expiry dates and compliance status.
• Coordinate and support internal audits, external audits, certification audits, and customer audits by preparing relevant documentation and records.
• Manage document revision control, archival systems, retention schedules, and retrieval of quality-related records.
• Monitor compliance with Quality Management System requirements and highlight any discrepancies for corrective action.
• Prepare, review, and maintain artwork files, films, labels, stickers, and packaging-related documents to ensure compliance with approved specification
• Support R&D activities through documentation management, product registration records, technical file preparation, and change control processes.
• Maintain and update the QAQC Library, standards, technical references, certification records, and regulatory documents.
• Prepare periodic reports, documentation status updates, certification tracking reports, and KPI-related information for management review.
• Perform any other duties as instructed by Management as and when required.

Job Requirements

1. Diploma or Bachelor's Degree in Quality Management, Engineering, Science, Business Administration, or related discipline.
2. Speak good English and Bahasa Malaysia.
3. Pleasant, friendly, cheerful, helpful, initiative, self-discipline.
4. Able to work independently, manage multiple tasks, and meet deadlines.
5. Demonstrate initiative, attention to detail, integrity, and a continuous improvement mindset.
6. Effective management and control of ISO documentation, Product Certification documentation, and Technical Files.
7. Accurate and timely maintenance of SAP stock codes, BOMs, and related master data.
8. Compliance with Quality Management System, regulatory, and certification requirements.
9. Timely preparation and control of artwork files, labels, stickers, and films.

Skills