Job Description

We are a growing estate planning firm looking for a meticulous and reliable Legal Clerk to join our team. This role is ideal for someone who is organised, detail-oriented, and eager to learn the fundamentals of Will and estate documentation — no prior legal background is required. You will play a key supporting role in our legal operations, working closely with our Legal Advisor to ensure smooth and efficient processing of client documents.

我们是一家正在成长的遗产规划公司，现诚聘一位细心且可靠的法律文员加入我们的团队。此职位非常适合做事有条理、注重细节，并希望学习遗嘱及遗产文件基础知识的人选——无需任何法律背景。您将担任法律团队的重要支持角色，与法律顾问紧密合作，确保客户文件处理流程顺畅高效。

Job Description:

• Perform first-level screening of basic and straightforward Will documents submitted by clients. 
• Review documents for completeness, accuracy, and consistency based on a standard checklist provided by the legal team. 
• Identify and highlight discrepancies, missing information, or potential issues to the Legal Advisor for further review and action. 
• Ensure all documents are properly categorised and ready for the Legal Advisor's assessment before client communication proceeds. 
• Assist the Legal Advisor and legal team in day-to-day administrative tasks to ensure smooth workflow. 
• Manage the printing, binding, and proper presentation of finalised Will and estate documents in accordance with company standards. 
• Coordinate courier and delivery arrangements for original signed documents to clients or relevant parties, and maintain accurate tracking records. 
• Maintain a well-organised physical and digital filing system for all client documents and correspondence. 
• Handle incoming calls and emails related to document status and general enquiries, escalating matters to the relevant team member when needed. 
• Assist in preparing and following up on documentation for client appointments.
• Manage office supplies relevant to document production (paper, binding materials, envelopes, etc.) and reorder when necessary. 
• Support the team in any operational or administrative tasks as and when required.
• Any other ad-hoc tasks as assigned by the supervisor.

工作职责：

* 对客户提交的基本及简单遗嘱文件进行初步筛查。

* 根据法律团队提供的标准检查清单，审核文件的完整性、准确性及一致性。

* 识别并标注任何差异、缺失信息或潜在问题，并提交法律顾问进一步审核与处理。

* 确保所有文件已妥善分类，并在与客户沟通前准备好供法律顾问审阅。

* 协助法律顾问及法律团队处理日常行政事务，确保整体流程顺畅。

* 负责最终遗嘱及遗产文件的打印、装订及整理，确保符合公司标准。

* 安排文件的快递及寄送至客户或相关方，并妥善记录及跟进物流状态。

* 建立并维护良好的实体及电子档案系统，以管理所有客户文件及往来记录。

* 处理与文件进度及一般咨询相关的来电及电邮，并在需要时转交相关团队成员。

* 协助准备及跟进客户预约所需文件。

* 管理文件制作所需的办公室物资（如纸张、装订材料、信封等），并在需要时进行补货。

* 支援团队处理各类营运或行政相关任务。

* 完成主管安排的其他临时任务。

Job Requirements

• Minimum Diploma / Degree in any field; legal, business, or administrative studies will be an added advantage.
• No prior legal experience required — training will be provided.
• Strong attention to detail and ability to follow structured processes and checklists.
• Good command of written and spoken English and Mandarin.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with basic computer usage.
• Organised, responsible, and able to manage multiple tasks within deadlines.
• Able to handle confidential information with discretion and professionalism.
• Positive attitude, willingness to learn, and a team-player mindset.
• Fresh graduates are welcome to apply.

Benefits of Joining Us:

• Annual increment and performance bonus;
• Medical allowance;
• Parking allowance;
• Company trip;
• Office located next to MRT Puchong Jaya.

职位要求：

* 拥有大专或学士学位（任何科系）；法律、商业或行政相关背景者优先考虑。

* 无需法律经验，公司将提供培训。

* 具备良好的细节意识，能够按照既定流程及检查清单执行工作。

* 具备良好的中英文书写及口语能力。

* 熟悉 Microsoft Office（Word、Excel、Outlook）及基本电脑操作。

* 做事有条理、责任心强，能在期限内处理多项任务。

* 能够以专业态度处理机密信息。

* 具备积极态度、学习意愿及良好的团队合作精神。

* 欢迎应届毕业生申请。

加入我们的福利

* 年度加薪及绩效奖金；

* 医疗津贴；

* 停车津贴；

* 公司旅游；

* 办公室地点毗邻 MRT Puchong Jaya，交通便利。

Skills